Job Details

Company Description:

When Bay Path opened its doors to students in downtown Springfield, MA in 1897, it had a very clear goal: to provide a practical, affordable, and career-oriented education to meet the needs of companies, organizations, and communities. From the beginning, Bay Path prided itself on being entrepreneurial, constantly pushing the boundaries of the academic experience to fit the student. To start them on the road of success. We still do.

Today, that spirit and philosophy is more important than ever in higher education. At Bay Path, it's not just the number and breadth of undergraduate and graduate programs that defines us-and we have many-but it is our ability to connect the classroom to learning to leadership to experience to career that is at the core of what we do best. We know the work that needs to be done.

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and is a member of the Women's College Coalition. With a main campus in Longmeadow, MA and four satellite locations, (East Longmeadow, Sturbridge, Concord, Springfield), Bay Path offers undergraduate, graduate (for women and men) degrees, and professional certificates.

We're committed to preparing our students to navigate a constantly changing world. Whether it is one of our innovative academic programs, groundbreaking online learning platform, or through our Women as Empowered Learners and Leaders initiative, we educate our students in ways that will help them to grow, learn to adapt, and always to flourish. Be part of the change.

We invite you to visit our website at www.baypath.edu where you can learn more about Bay Path University.

Job Description:

• Position Code: STLTC


• Job Type: Full-time


• Hours: 8:30 am to 5:00 pm, some evenings


• Schedule: Monday through Friday, some weekends


• Position Location: Longmeadow, MA Campus

The Student Life and Transportation Coordinator will provide support for the Student Life department and is responsible for logistics related to transportation services. The Coordinator will serve as a primary point of contact for Student Life. Under the supervision of the Dean of Students, the Student Life Coordinator's primary responsibilities include providing high level administrative support to the Dean of Students; compiling and sending communications related to the department including website, student portal and official publications updates; managing resources and expenses; performing data entry; and overseeing student/community transportation, including hiring and oversight of shuttle drivers and vans, requests for and scheduling

ESSENTIAL JOB FUNCTIONS:

• Answer incoming telephone calls to Student Life, screen calls, and refer to appropriate department or person.


• Greet all visitors and direct them to the appropriate department or personnel to best assist them.


• Maintain the Dean of Student's daily calendar of appointments.


• Input and maintain both residential life and student activities data in Jenzabar.


• Maintain accurate and confidential student records.


• Maintain the division's calendars for planning.


• Communicate regularly with Student Life staff to ensure they can be reached when necessary.


• Process forms and other paperwork for the Dean.


• Compile, manage, and distribute meeting minutes and other communications as necessary. Support management of the Student Information Desk as necessary, specifically the distribution of student pay checks and student mail.


• Responsible for maintenance and/or completion of departmental request forms; purchase orders food service,


• Hire, contribute to training, oversee and evaluate van shuttle drivers


• Maintain policies and processes for coordination of University van shuttles, including a schedule that responds to student needs for athletics, cross-campus transportation, co-curricular experiences, and social activities.


• Coordinate with HR, facilities and other applicable areas for upkeep of van(s) related to University insurance coverage


• Coordinate and serve as a resource for community service events and volunteer opportunities


• Coordinate the travel arrangements and itinerary for the One America Trip ,for the Marcia Conrad Award ceremony, and other events.


• Maintain the calendar for the Dance Studio.


• Order office supplies for the division.


• May require attendance/assistance at campus events at non-traditional hours.


• Assist with departmental budgets, process accounts payable and reconcile monthly divisional credit card statement.


• Assist with miscellaneous administrative tasks for student life staff as time allows.


• Attend training's as required.


• Perform any other duties or tasks as assigned by the University.

Requirements:

• Bachelors Degree.


• Excellent administrative, project management and organizational skills.


• Experience in event coordination.


• Experience supervising others.


• Highly responsive to student needs.


• Learner-focused leader with a deep understanding of and passion for student life and associated best practices in the context of higher education.


• Highly-motivated self-starter who can take initiative.


• Demonstrated experience using tact and sensitivity in dealing with confidential matters and within FERPA and HIPPA guidelines.


• Knowledge of issues relevant to residential and commuter college life, including student development.


• Working knowledge of basic desktop applications including databases, word processing, spreadsheets (Word, Excel, PowerPoint).


• Ability to adhere to University policies and procedures.


• Ability to handle confidential information with discretion.


• Should be committed to a culture of diversity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from ones' own.


• General knowledge of the University's mission, purpose, and goals and the role this position plays in achieving those goals.

Additional Information:

Commitment to Diversity and Inclusion
Bay Path University is a diverse community devoted to proactively nurturing a campus-wide culture that promotes and ensures respect, inclusion and safety for all members regardless of race, color, national origin, age, gender, religion, sexual orientation and gender identity, socio-economic background, or physical ability. We are one University that opens our hearts and minds to conversations, to learning and to creating a community that is welcoming of all. Regardless of position, it is expected that each employee will embrace this commitment and demonstrate an attitude of respect toward and acceptance of all members of our community.

Bay Path University is a smoke- and tobacco-free community.

All offers of employment are contingent on satisfactory background checking.

Application Instructions:

Applicants for this position should attach a cover letter resume / curriculum vitae, the contact information for four (4) professional, work related references and any other relevant information pertaining to this position and your candidacy. Please apply online. Faxes and emails will not be accepted.

Bay Path University is dedicated to building a culturally diverse and pluralistic faculty committed to teaching and learning in a multicultural environment and strongly encourages applications from minorities, women and all underrepresented backgrounds. An Equal Opportunity Employer, Bay Path University is committed to fostering diversity in its student body, faculty, and staff.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at HR@baypath.edu or call 413-565-1168.