Job Details

Senior Accountant

(Position Number: CL0194)

Posting Closing Date: Friday, April 26, 2024

Full-Time 12-month Position (1.0 FTE)

40 hours per week plus benefits

Classified Salary Schedule, Track 22

(Currently: $40.97 to $50.79 per hour)

About Gavilan:

About Gavilan:

Located in the heart of California between San Jose and Monterey, Gavilan College's main campus in Gilroy serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs. Our community recently voted to pass Measure X, a bond to renovate the main campus and build a full-service campus in Hollister. Gavilan is proud to meet the needs of our growing community, offering high-quality education in more than 70 transfer-related fields and over 30 industry-relevant career pathways; In 2023, we awarded over 1,200 Associate Degrees/career education certificates.

Gavilan College, a Hispanic Serving Institution with a 60% Latinx student population, is committed to achieving educational equity for all students. We work to provide students with a rich and relevant learning experience that emphasizes student engagement in and out of the classroom, encouraging students of all ethnic and socioeconomic backgrounds to realize their goals and become socially responsible leaders. When you join our team at Gavilan College, you will become part of an innovative and equity-focused community that approaches higher education as a matter of social justice, requiring broad collaboration among faculty, staff, administration, students, and community partners.

Gavilan College fosters justice, equity, diversity and inclusion through its Principles of Community. As a member of the Gavilan College community, you will join us in valuing the worth and dignity of every person, the pursuit of truth, devotion to excellence, and the principles of democratic citizenship. All Gavilan employees strive to maintain these ideals in an environment of inclusiveness and mutual respect. We live these shared Principles of Community and work collaboratively to serve as a model of an exemplary, student-centered community-serving college.

Ideal Candidate:

Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

• actively demonstrating a commitment to embracing and celebrating diversity;


• committing to collaboration, effective communication and the development of strong working relationships;


• promoting purposeful inclusion of all groups and the free exchange of ideas in a respectful, trusting and considerate environment; and


• demonstrating commitment to a college which prioritizes equity in resource allocation.

The ideal candidate for this position is an equity-minded individual who understands the importance of holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to attract candidates who view the elimination of inequities as an individual and collective responsibility and who are able to reframe inequities as a problem of practice. The ideal candidate understands the mission and purpose of the Business Services department and demonstrates a commitment to student-centered practices, effective cross campus collaboration, purposeful service to the community and culturally responsive practices.

The ideal candidate will be accurate, detail-oriented, and self-directed. They will also possess strong organizational and time management skills and an ability to evaluate situations in context of the "big picture." The individual will be able to support team members in a positive and professional manner. Must analyze complex financial transactions and prepare accurate, concise reports for management use. The individual will need strong communication skills and the ability to meet constantly changing priorities and deadlines. Experience in budget accounting and working with categorical programs, preferably in an educational environment, is highly desirable. An intermediate ability to create excel spreadsheets, write formulas, and analyze pivot tables is also preferred.

The Position:

Are you interested in creating an exceptional educational environment for students who are part of a dynamic, inclusive community? If you see yourself as a professional who empowers students of diverse backgrounds to reach their potential through innovative, structural change, we invite you to apply for the Senior Accountant position. At Gavilan College, we welcome your commitment to fostering a learning environment where resources are devoted to developing opportunities for students to break barriers and thrive as scholars and community members.

Distinguishing Characteristics:

This is the advanced level in the professional accounting series. In addition to the full scope of

professional accounting duties, positions at this level provide lead supervision to accounting staff,

participate in the development and implementation of new standards and requirements, and perform

the more advanced and complex professional accounting duties. This class is distinguished from

Supervisor, Budget and Accounts in that the latter has managerial responsibility for accounting and

fiscal services.

Essential Duties: The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

• Provides lead supervision to other accounting staff; provides assistance and training;

supervises the business services staff in the absence of the Supervisor, Budget and

Accounts;

• Assists in the implementation of new accounting standards and requirements; installs new


• accounting systems and procedures and instructs others on their use;


• Assists departments with their budgets, reporting requirements and use of accounting

software; assists in preparation of tentative and adopted budgets;

• Maintains the automated collection system, analyses monthly reports, prepares and presents

semi-annual reports;

• Conducts internal audits and assists with field audits on an assigned basis; audits each

payroll; corrects posting errors and distributes payroll to the General Ledger; processes

payroll in the absence of the payroll officer;

• Reviews accounting documents to ensure accuracy of information and calculations and

makes correcting entries;

• Examines supporting documentation to establish proper authorization and conformance

with agreements, contracts, and state and federal regulations;

• Prepares and maintains control and subsidiary accounting records involving a variety of

transactions and accounts;

• Prepares trial balances and financial reports;


• Prepares journal entries and periodic reconciliations of general ledger, journal, subsidiary

accounts, credit card and bank statements.

• Compiles and prepares financial statements, general and subsidiary ledgers and supporting

schedules;

• Maintains expenditure and budgetary control accounts;


• Maintains check management system, reconciles cash held by the college to pooled cash

held by the county controller; prepares cash transfers and loans between funds;

• Maintains and updates asset records; calculates and records capitalization of expenditures

and deletion of fixed assets; calculates depreciation expense; prepares payments and

maintains records on lease-purchase equipment;

• Prepares grant accounting and prepares required financial reports;


• Maintains complete accounting recordkeeping on state, county and other funding sources;


• Performs cost and rate studies and analyzes cost factors.

Minimum Qualifications Education and Experience: Any combination of training and experience equivalent to:

Knowledge:

• Principles and practices of public sector accounting in a college setting.


• Fundamental concepts and basic methods of internal auditing.


• Systems and methods of budget development, tracking and monitoring.


• Accounting systems and procedures; GAAP; GASB.

Skills and Abilities:

• Preparing and analyzing complex financial documents.


• Reading, interpreting and applying complex accounting codes and regulations.


• Establishing and maintaining effective working relationships with those contacted in the course of

the work.

• Working with advanced spreadsheet features and word processing software.


• Extracting and analyzing data from accounting system.


• Exercising sound independent judgment within established guidelines.

Illustrative Education and Experience:

A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

Equivalent to graduation from a four-year college or university with 15 units in accounting,

finance, business administration, or a closely related field and four years of professional

accounting experience, preferably in a public agency or education setting.

Physical Characteristics: The physical abilities involved in the performance of essential duties are:

Manual dexterity to operate keyboards and manipulate papers; speech and hearing to communicate

effectively; vision to read text, forms and computer screens. This work is performed indoors in a

typical office environment.

The physical characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Process:

To be considered for this excellent opportunity the following items are required to be received by the CCC Registry no later than 5:00pm on Friday, April 26, 2024 through the following CCC Registry website: www.cccregistry.org

1. CCC Registry online application (all sections are required to be completed, Education, Employment History, Professional References, General Information, and Diversity Statement). Apply at www.cccregistry.org *


2. Cover letter detailing qualifications and experience*


3. Abbreviated Curriculum Vitae or Resume*

*Denotes application materials that are required for full consideration.

As an equal opportunity employer, we are required to compile summary data on applicants. We are requesting your assistance in providing the information on the personal and ethnicity section of your CCC Registry profile. The completion of the questionnaire is voluntary. The form will remain in the Human Resources department and will be kept confidential and separate from all hiring documents. It will not be forwarded to those making employment decisions.

If you have questions related to the CCC Registry or technical aspects regarding submitting application materials on the CCC Registry website, please contact the CCC Registry directly at registry@yosemite.edu or call (800)245-4157.

Please make sure to contact the CCC Registry at (800)245-4157 AFTER you have applied for this job to verbally confirm that your application materials were submitted correctly and that your application is included in this recruitment.

If you have a verifiable disability and require accommodation to complete the application process, please contact the Human Resources Office at (408) 852-2823.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

NON-DISCRIMINATION

Gavilan Joint Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, physical or mental disability and any other status protected by applicable federal and state laws. Applicants who require accommodations to complete the application or interview process, please contact the Human Resources Office at (408) 852-2823 for assistance