Job Details

STUDENT SERVICES SPECIALIST

Grossmont/Cuyamaca Community College District

Posting Number: 17-00035

Department: C - CalWorks

Site: Cuyamaca

FTE: 1.0

Months: 12 Month

Pay Grade Level: CL-28; Steps A or B

Starting Pay Rate: $3,187 or $3,371

Work Hours: Monday - Friday: 8:00 a.m. - 5:00 p.m

Shift Differntial: None

Required Applicant Documents: Resume Cover Letter Supplemental Materials 1

Special Instructions to Applicants:
Applicants interested in applying to this posting must submit all of the required application materials by the closing deadline.

Required Documents:

1) Complete District Application
2) Complete and current resume
3) 1-2 page cover letter addressing how you meet the requirements of the position.
4) Supplemental Materials 1 CLICK HERE FOR SUPPLEMENTAL MATERIALS 1.

Application materials with pictures and/or personal information will render your application incomplete.

Closing Date: 2/9/2018

Job Summary:
SUMMARY:

Under the direction of an assigned supervisor, perform a variety of specialized duties in an assigned area of student services such as Athletics, Counseling, CalWORKs, DSPS, EOPS, Student Activities, etc.; perform specialized clerical duties and coordinate and oversee office activities of assigned function or office; train and provide work direction to others as assigned.

ESSENTIAL FUNCTIONS:

Perform a variety of specialized duties to provide services to students in assigned student services area such as Counseling, CalWORKs, Disabled Students Programs & Services (DSPS), Extended Opportunities Programs & Services (EOPS), Athletics, Student Placement, etc.

Organize and coordinate office activities in assigned area to assure timely and efficient office operations.

Assist in the preparation of budget as assigned; monitor expenditures; prepare requisitions as required.

Greet office visitors and answer telephones; screen and refer calls, schedule appointments and meetings or take messages as appropriate.

Answer questions and provide specialized information and assistance to students, instructors and others in assigned area of student services.

Communicate with other district departments and personnel, local high schools, community organizations and other outside organizations and agencies to exchange information and coordinate activities.

Type a variety of materials such as reports, correspondence, memoranda, forms and other materials.

Attend conferences and meetings as required. Participate in planning and developing departmental operations and procedures; coordinate and participate in special events as required.

Compile and prepare statistical and other reports and records as assigned.

Maintain various records and files related to students, supplies and specialized functions of assigned area; compile information for reports as required.

Perform a variety of clerical duties such as preparing and duplicating materials, ordering office supplies and other materials and distributing mail.

Operate standard office equipment (e.g. calculators, personal computer, copiers, scantrons, etc.)

SECONDARY FUNCTIONS:

Train and provide work direction to student assistants and hourly personnel as assigned; assign and review work; may participate in screening processes of hiring procedures.

Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.

Maintain currency of qualifications for area of assignment.

Perform related duties as assigned.

Minimum Qualifications:
EDUCATION:

Graduation from high school or equivalent supplemented by formal training in business office technology or a related area.

EXPERIENCE:

Increasingly responsible clerical experience in a student services or equivalent program.

KNOWLEDGE OF:

Modern office equipment, practices, and procedures including telephone techniques and etiquette.
Computer word processing, spreadsheets, and other software programs used in assigned area.
Correct English usage, grammar, spelling, punctuation and vocabulary.

ABILITY TO:

Learn the specialized functions, operations and activities of an assigned area of student services.
Read, interpret, apply and explain rules, regulations, policies and procedures related to a specialized area of student services.
Organize and coordinate office activities.
Train and provide work direction; assign and review the work of others.
Communicate effectively both orally and in writing.
Perform clerical duties such as preparing and maintaining a variety of correspondence, records and reports; filing, duplicating, etc.
Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
Work confidentially with discretion.
Plan and organize work; work independently to meet schedules and timelines.
Establish and maintain cooperative and effective working relationships with others.

Preferred Qualifications:
N/A

Other Licenses and Certifications:

Working Conditions:

General Employment Information:
Information provided by the applicant, other than that requested for statistical purposes by the Employment Services Office, which indicates candidate's gender, age, ethnicity, religious preference, etc. will be removed from the application. All submitted materials become District property and cannot be returned.

BENEFITS: The Grossmont-Cuyamaca Community College District provides an excellent comprehensive benefits program including medical, prescription drugs, vision care, dental, life and income protection insurance, and membership in the Public Employees Retirement System (PERS) or the State Teachers' Retirement System (STRS).

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

NOTE: Offers of employment are contingent upon successful fingerprint clearance. A $32.00 processing fee plus Live Scan fee will be required.

Applicants who are protected under the Americans with Disabilities Act due to a disability and who require accommodations for completing the application process or interviewing, please notify the District Employment Services Department. Phone (619) 644-7632.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Posting Date: 01-18-2018

Date Job Commences: February 2018

To apply, visit: https://jobs.gcccd.edu/applicants/Central?quickFind=51910

The Grossmont-Cuyamaca Community College District (GCCCD) is committed to providing learning and working environments that ensure and promote diversity, equity, and inclusion. People of diverse backgrounds, perspectives, socioeconomic levels, cultures, and abilities are valued, welcomed, and included in all aspects of our organization. GCCCD strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

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