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Ventura County Community College District
Salary: $72,144.00 - $100,092.00 Annually
Job Type: Classified Management
Job Number: 2019-01344
Location: Districtwide (Ventura County CA), CA
Department: Districtwide
Closing: 8/6/2019 11:59 PM Pacific
- Description
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. The immediate vacancy is a classified, full-time position at Ventura College.
Under the direction of a Vice President-Student Services, plan, organize, control and direct the activities of the Admissions and Records Office; coordinate with computer services and other staff to facilitate record keeping, direct registration and student admissions; compile and prepare Federal, State and District student enrollment and attendance accounting reports.
Representative Duties
Plan, organize, control and direct the activities of the Admissions and Records Office, including admissions, residence determination, registration, transcripts, records, enrollment, attendance accounting, veterans and others. E
Train, supervise and provide direction for assigned staff; coordinate, schedule and assign duties. E
Coordinate with computer services and other staff to facilitate record-keeping, registration and student admissions; prepare detailed oral and written instruction for use of on-line database. E
Direct the acceptance and processing of student applications, program adjustments, grading and other admission and enrollment activities; plan and direct registration procedures; supervise the work involved in the registration processing and maintenance of students records for on-campus and off-campus registration and records activities. E
Compile and verify information; prepare, maintain and review a variety of records and reports, such as student attendance and grading records, employee records and financial reports and projections; assure compliance with Federal, State and District laws, regulations and policies. E
Receive and provide information to other District departments, staff, students, various outside organizations and the public as necessary. E
Supervise verification and collection of tuition, enrollment fees and drop fees; authorize nonresident and enrollment fee refunds. E
Monitor course repetition, closed classes and advanced placement. E
Organize and schedule registration cycles. E
Develop, supervise procedures related to student residencing, transfer, special students, fees and others. E
Manage the development of Admissions and Records annual budget; forecast needed stuffing, equipment, materials and supplies; monitor and approve expenditures. E
Hire, train, and supervise full?time regular admissions and records office classified staff and extra clerical and student personnel; evaluate the performance of permanent and probationary employees. E
Supervise maintenance and repair of computer hardware as needed; maintain inventory of specialized computer forms; order office supplies and equipment as required. E
Coordinate with Office of Instruction for master schedule production; prepare calendars and schedules for inclusion in the catalog and schedule of classes. E
Represent Admissions and Records Department on various committees and conferences as assigned. E
Perform related duties as assigned.
E = Essential duties.
Minimum Qualifications
Any combination equivalent to: bachelor's degree in business administration, public administration or other related field and three years experience in Admissions and Records.
Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by August 6, 2019.
The examination process will consist of any of the following components:
A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. The nine (9) candidates with the highest passing scores on the T&E will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, August 26, 2019 to Friday, August 30, 2019
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010
The above date is subject to change. Candidates will be notified of any scheduling changes via email.
SUBMISSION OF APPLICATION:
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications nor for the purpose of determining salary placement if you are hired.
When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. Advancement to the next step of the examination process will be limited to the candidates with the highest T&E scores.
All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
FOREIGN DEGREES:
If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/2482723/registrar
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