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Procurement Specialist (PAC)-District
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Position Number: 1446499
Location: Riverside, CA
Position Type: Development and Fund Raising

Position Title:
Procurement Specialist (PAC)-District

Application Deadline

Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time.
05/24/2019

Department:
PAC (D)

Position Type:
Support Staff (Classified / Confidential)

College/Campus:
District

Physical location of the position:
Offsite Location

If off-site, please specify location.
March-Office of Economic Development

Employment Type:
Full-Time

Position Length:
12-month

Salary Range:
Grade O

Salary Amount:
5,467 - 6,658

Salary Type:
Monthly

Is this position categorically (grant) funded?
Yes

If categorically (grant) funded, date funded through:
September 30, 2019 with the possibility of extension pending funding

BASIC FUNCTION:
Under the supervision of the area administrator, provides quality, cost-effective, and expedient counseling to Procurement Assistance Center (PAC) clients for obtaining government contracts and subcontracts; assists in the operations and marketing of program activities, including training and implementation of activities in service area counties.

Education:
EDUCATION AND EXPERIENCE:
An associate's degree in public policy, business administration, or a related field from an accredited institution and three years of directly related public or private experience working with small businesses in the procurement of government goods and services.

A bachelor's degree and two years of experience negotiating and contracting the procurement of goods and services for local, State, or DOD contracting experience is desired.

Experience:
KNOWLEDGE OF:
1. Bid and proposal preparation.
2. General business practices, including economic development and business marketing strategies.
3. Methods used in evaluating business potential.
4. Pricing policies, subcontracting, and pre and post-award procedures.
5. Federal, State, private and other resources for economic development and business assistance.
6. Computerized retrieval and use of Department of Defense (DOD) specifications and standards.

ABILITY TO:
1. Work independently and exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
2. Plan, organize, prioritize and perform multiple tasks to perform job functions in an orderly, efficient manner.
3. Review, proofread and verify forms and financial documents for accuracy in calculation, coding, and adherence to policies and procedure.
4. Identify problems, analyze alternatives, and develop viable recommendations.
5. Compose written materials of moderate to complex difficulty on procurement related issues.
6. Establish and maintain effective working relationships with those contacted in the course of the assignment.
7. Maintain knowledge and awareness of key players in various government procurement offices throughout the region and State.
8. Maintain expertise of specialized programs and services, and awareness of procurement practices and standards of various government procurement offices throughout the region and State.

Other:
COMMITMENT TO DIVERSITY:
Must have evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and the community.

CONTACTS:
Co-workers, other departmental personnel, clients, small business owners, small business organizations and agencies, chambers of commerce, Federal and State agencies, and the general public.

PHYSICAL DEMANDS:
Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Will require occasional travel.

ENVIRONMENTAL ELEMENTS:
Employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Counsels, advises, and provides technical assistance to business owners about PAC services, government-bidding opportunities, and marketing strategies for product or services, as required by government contracts, such as Defense Logistics Agency (DLA) Cooperative Agreement.
2. Provides professional guidance and assistance in marketing and selling products and/or services to Department of Defense (DOD), other Federal agencies, State and local governments, and large prime contractors and/or subcontractors.
3. Explains specifications and the preparation and proper submission of applications, certifications, registrations, and related items in order to do business with government entities.
4. Advises and assists clients in the preparation and submission of bids and proposals, including interpretation of applicable government regulations, contract clauses, and provisions; provides post award assistance to ensure compliance with Federal, State, and/or local government-specific requirements.
5. Matches program and business types utilizing web-based registration sites and databases; updates client information to appropriate database systems.
6. Assists in the continued development of the PAC by cooperating with community small business organizations and agencies; chambers of commerce; and maintains working relations with key public, State, and Federal agencies.
7. Presents to various community organizations, federal agencies, State agencies, local municipalities providing outreach and training on PAC capabilities and services to support local businesses and economic development.
8. Keeps a detailed record of counseling activity and documents counseling sessions in a client management system (CMS); maintains files and records of work activities, and generates applicable reports.
9. Participates in District-provided in-service training programs.
10. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
11. Performs other duties, related to the position, as assigned.

CONDITIONS OF EMPLOYMENT:

SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.

HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month
employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve
months. There is no limit to the number of days of sick leave which may be accrued.

FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Lorraine Jones, 3801 Market St., Riverside, CA 92501. Telephone Number is: (951) 222-8039.

Work Hours/Work Days for Classified and Hourly Positions Only:
Monday - Friday 8:00 AM - 5:00 PM

Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter

Optional Applicant Documents:
Letter of Recommendation 1
Letter of Recommendation 2
Letter of Recommendation 3
Associate or Equivalent Transcript
Bachelors or Equivalent Transcript
Masters or Equivalent Transcript

Effective Employment Date:
Anticipated start date: June 2019 or After

Application Deadline:
Open Until Filled

Special Comments:
IMPORTANT NOTICES:

*It is anticipated that first screening of applications will occur sometime during the 1st or 2nd week of May.

Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.

* Only electronic, on-line applications are accepted. All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* An application will not be considered complete unless all Required Documents are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.

* Paper applications and supporting materials WILL NOT be accepted!

* Letters of reference must be non-confidential and submitted electronically when applying on-line.

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources and Employee Relations at (951) 222-8595 for assistance.

Application Types Accepted:
Classified/Management/Confidential Application

To Apply, visit:
https://pa379.peopleadmin.com/applicants/Central?quickFind=58432