Job Details

Performing Arts Center Assistant

Ventura County Community College District


Salary: $49,704.00 - $68,784.00 Annually

Job Type: Classified

Job Number: 2024-00031

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 4/9/2024 11:59 PM Pacific

Description


WHAT YOU'LL DO

Under the general supervision of an assigned supervisor, assist in the coordination of Performing Arts Center events and facility usage and perform a variety of duties in support of the operation of the Performing Arts Center.
There is currently one full-time (40 hours/week, 12 months/year) vacancy located at Ventura College.

This recruitment is also being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK

Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura - so close to the ocean that there is a clear view of the Channel Islands from several spots on campus.

More information can be found on the Ventura College website.

WHO WE ARE

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.




We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.
The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees (Download PDF reader).

Representative Duties

Maintain the production schedule and calendar of events and coordinate, perform, and oversee house operations, box office functions, sale of concessions, and the maintenance of the Performing Arts Center. E

Coordinate the submission of production planning packets for producers using the Performing Arts Center and disseminate information to appropriate parties for approval. E

Prepare and process permit applications from requesters internal and external to the college according to established procedures and obtain proper authorization; notify permit applicants of approval or denial and issue permits to applicants. E

Assist in the development and revision of standard operating procedures for the Performing Arts Center. E

Train and provide work direction to student workers and volunteers in various functions of house organization and management including ticket sales. E

Serve as a resource to administrators and the public concerning the use of Performing Arts Center facilities; respond to inquiries and provide information including estimates for use of facilities and information regarding Performing Arts Center productions. E

Develop and maintain the record of financial transactions and procedures for the Performing Arts box office; track and maintain the Performing Arts Center program budgets. E

Develop, prepare, disseminate, and coordinate the production of announcements, brochures, flyers, forms, social media posts, and other promotional materials regarding Performing Arts Center productions; monitor and update the Performing Arts Center website; maintain displays in the Performing Arts Center public areas. E

Perform a variety of clerical and customer service duties including answering telephones and greeting and assisting visitors, composing a variety of forms, reports and correspondence, establishing and maintaining files for facility transactions, and developing and updating patron mailing lists. E

Coordinate, facilitate, attend, participate in, and prepare agendas for a variety of meetings related to Performing Arts Center productions and operations. E

Perform other duties as assigned.

E = Essential Duties

Minimum Qualifications

1. Graduation from high school or evidence of equivalent educational proficiency AND three years of clerical or administrative support experience involving frequent public contact. Experience performing box office and front of house duties in a theater or performing arts center is preferred.
   
   OR
   
2. An associate degree from a recognized college or university AND one year of clerical or administrative support experience involving frequent public contact. Experience performing box office and front of house duties in a theater or performing arts center is preferred.
   
   OR
   
3. A bachelor's degree from a recognized college or university. Experience performing box office and front of house duties in a theater or performing arts center is preferred.

Supplemental Information


EXAMINATION AND SELECTION PROCESS

This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.

The examination process may consist of any of the following components:

A) *Written/Performance Test = Qualifying (pass/fail)

B) Technical Interview = 100% weighting on final score

*The written/performance examination may consist of any of the following components:

1. MS Word
   

2. MS Excel
   

3. Clerical Written Test
   

WRITTEN/PERFORMANCE TEST DATE RANGE AND LOCATION
Date Range: Wednesday, April 10, 2024 - Monday, April 15, 2024

Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Wednesday, April 10, 2024 and will have until 11:59 pm on Monday, April 15, 2024 to complete the test. To participate in the written/performance test, you must have access to a computer and a reliable connection to the internet.

The top candidates with the highest passing scores on the written/performance test will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION

Date Range: Wednesday, April 24, 2024 - Tuesday, April, 2024

Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4443204/performing-arts-center-assistant




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