Job Details

The Payroll Analyst is responsible for the reconciliation and reporting of all payroll transactions, various monthly close processes and analysis, and quality assurance of current payroll processes. The position requires the ability to research state and federal regulations and statutes, in order to perform essential job functions and make recommendations to management. The ability to maintain confidentiality especially when dealing with employee records is a requirement for this position. The payroll analyst must demonstrate the aptitude to communicate with all employee levels.

Essential Functions:

• Provides management with updates on federal or state regulatory statute changes that impact department activities and recommend policy and procedures updates as needed.
• Ensures the completion of bi-weekly and off-cycle reconciliations of payroll transactions.
• Ensures bi-weekly payroll processes are completed in between pay cycles.
• Initiates the Payroll month end close processes to include coordinating with General Finance, generating required reports, analysis and review.
• Completes various month-end duties to include, but not limited to, bank reconciliation, tax reconciliation, and payroll general ledger reconciliation.
• Creates ad hoc reports for various payroll analyses.
• Utilizes proactive, clear and professional communication to provide changes and relevant information to Director, Payroll & senior management.
• Conducts quality assurance testing of payroll processes and transactions and reports monthly reports of statistics to Director, Payroll.
• Completes any payroll system testing to include, but not limited to, creation of test plans, coordination of testing and resources, and providing appropriate documentation, support and necessary approvals to Director, Payroll.
• Opens, tracks, and formulates solutions for escalated payroll and tax cases with third-party payroll servicer.
• Reviews annual narratives by providing critical analysis and feedback regarding changes and updates to processes
• Creates, maintains, and reviews check-lists for various processes with the intent to uphold streamlined and compliant processing.
• Collaborates with the Payroll team to recommend, develop, and implement process improvements.
• Collaborates with Human Resources and other university departments on workflow and projects.
• Provides documentation to comply with Sarbanes-Oxley and Financial audits for controls and narratives related to payroll.
• Interacts with other teams to achieve daily goals.
• Remains knowledgeable of all policies & procedures as well as industry changes, best practices, and technology through the practice of continuing education and research.
• Participates in and leads special projects as assigned.

• Standard office environment in Charles Town, WV.
• Overtime and weekend hours, as needed.

• Advanced proficiency with Microsoft Office products to include Excel, Access and Word.
• Demonstrated positive work ethic and attitude.
• Demonstrated ability to work and communicate with many types of people and situations.
• Ability to work independently and exercise sound judgment.
• Maintains professional knowledge on the latest best practices, state laws, state regulations, federal laws, federal regulations, and other developments in the employee's area of competence.
• Demonstrated ability to perform research as necessary.
• Understanding of payroll processes and payroll taxes.
• Excellent oral and written communication skills, understanding finance and technology terminology.
• Flexibility.
• Excellent attention to detail.

• Bachelor's degree in Accounting or Finance from an accredited institution is preferred.
• Minimum of 5 years work experience in payroll is required.
• Certified Payroll Professional (CPP) is preferred.
• Experience in Ultimate Software is preferred.