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Office Assistant VI: Operations Assistant
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Position Number: 1440917
Location: San Francisco, CA
Position Type: Other Administrative Positions

Office Assistant VI: Operations Assistant
University of San Francisco

R0001054
USF Hilltop Campus

Job Title:
Office Assistant VI: Operations Assistant

Job Summary:
The Office Assistant VI: Operations Assistant will assist the Operations Managers. In assisting the Operations Manager, you will be preparing the day-to-day operations packets and ensuring all event diagrams are in order. This position requires interaction with colleagues on every level University-wide, and with internal and external vendors. It is imperative that you be able to work under pressure, multitask, and be a team player. Train, teach and manage up to 25 students.

Full Job Description:
The Office Assistant VI: Operations Assistant will assist the Operations Managers. In assisting the Operations Manager, you will be preparing the day-to-day operations packets and ensuring all event diagrams are in order. This position requires interaction with colleagues on every level University-wide, and with internal and external vendors. It is imperative that you be able to work under pressure, multitask, and be a team player. Train, teach and manage up to 25 students.

Responsible for completion of assigned department projects and daily tasks
Participate in weekly staff management meetings
Recognize that we are providing a service to our client, the student, faculty and staff
Function as an integral part of the team
Leading of staff to meet daily operational schedule
Respond quickly to guest request, supervisor or management in a timely and efficient manner
Responsible for setting up, maintaining and breaking down conference rooms and event rooms according to event needs.
Follows school policies and procedures by providing a professional image and behavior at all times.
Able to lift up to and including 50 pounds
Must be able to work a flexible shift morning, evenings and weekends.
Ability to multi-task
Excellent oral and written skills
Demonstrate excellent customer service skills
Proficiency in Excel, Word, Power point and other scheduling software.

Qualifications

Post high school education preferred.
Training or experience equivalent to three years of increasingly responsible work experience or related education.
Must be customer service and team oriented.
Ideal candidate should be detail-oriented, reliable, conscientious, positive and motivated to take initiative and learn.
Excellent written and verbal communication skills are required.
Knowledge of administrative tasks required.
Must be comfortable moving and setting up (sometimes heavy) equipment.
Previous professional and customer service experience preferred, especially in the hospitality industry.
Able to multi-task and work under pressure.
You will be the face of the events management and athletics, thus are expected to be professional both in conduct and appearance.

Full-Time/Part-Time:
Full time

Pay Rate:
Hourly

To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/USF-Hilltop-Campus/Office-Assistant-VI--Operations-Assistant_R0001054-1.

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to Change the World From Here. For more information, visit http://www.usfca.edu.