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Flea Market/Auxiliary Coordinator
Pasadena City College
SALARY
$4,212.34 - $4,644.10 Monthly
LOCATION
Pasadena, CA
JOB TYPE
Full-Time
DEPARTMENT
Foundation
JOB NUMBER
00941
CLOSING
12/17/2021 11:59 PM Pacific
PROBATIONARY PERIOD
One Year
WORK SHIFT
See posting for work schedule details.
SALARY SCHEDULE/RANGE
CFT-40
DESCRIPTION
As a condition of employment, you must be fully COVID-19 vaccinated by the date of employment.
This position reports to the Assistant Dean for Student Affairs.The established work schedule includes Monday through Friday 8:00 am-4:30 pm; one weekend a month to work Saturdays 6:00 am-12:00 pm and Sundays 3:00 am-12:00 pm. Duties include frequent contact with some of the five-hundred (500) plus flea market vendors, scheduling and overseeing a small staff of daily assistants and large staff of market day assistants and supervisors, supervising collection and deposit of income from monthly vendor ticket sales, acting as liaison between the market and college offices and staff, serving as the secretary to the Flea Market Board of Directors, and supporting Student Affairs department projects as necessary.The environment is busy and there is noise; heavy telephone and in-person contact with vendors, students, and the public.
EXAMPLE OF DUTIES
1. Coordinates, supervises, and accounts for all aspects of flea market/auxiliary operation including staffing, policy and procedure application, funds management.
2. Evaluates effectiveness of programs and services in consultation with Chair of the Board of Directors.
3. Advises Flea Market Board of Directors, the Board Chair, student leaders, and College administration of progress and problems of flea market operations with regard to goal of producing income for student and student program benefits specified in the bylaws.
4. Supervises the budget, including accounting for all income and expenditures. Maintains records and prepares staff payroll.
5. Coordinates compliance with and enforcement of state laws related to permitting of sellers and prevention/removal of prohibited merchandise. Files reports as required by law.
6. Plans, designs, and produces effective public relations campaigns including press releases for print and broadcast media, signs, brochures, and selected promotional items.Initiates campaigns as needed.
7. Coordinates extensive vendor waiting list consistently, fairly, and objectively. Contacts listed individuals regularly for updates.Maintains files.
8. Supervises market staff including on-site supervisors, ticket and fee collectors, and set-up maintenance crews.Selects, evaluates, and in consultation with the Flea Market Board Chair, recommends terminations to the Board of Directors.
9. Coordinates vendor relations with regard to rule enforcement, provision of benefits, effective human relations, timely and accurate information, friendly and fair procedures, and anticipation of needs.
10. Implements and follows-up on application of the rules, regulations, policies, procedures, bylaws, goals, objectives and resolution of the Flea Market Board of Directors, its governing documents, and/or the Chair of the Board of Directors.
11. Acts as liaison between College staff, offices, and organizations and the flea market. Maintains effective human relations. Initiates communication frequently. Resolves disputes and other problems.
12. Identifies needs and secures authorization for, and acquires equipment, materials, supplies, and services for market and office operations.
13. Serves as secretary to the Flea Market Board of Directors.Performs requested research, prepares agenda packets, prepares quarterly and annual financial statements, produces minutes, processes inquiries.
14. Takes on and completes other assignments as may be directed by the Chair of the Flea Market Board of Directors and the Board itself.
15. At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by a Flea Market/Auxiliary Coordinator.
EDUCATION AND EXPERIENCE:
An Associate's Degree in, preferably, business, supervision, entrepreneurship, or related field and one year increasingly responsible experience coordinating a functional unit, supervising a volunteer operation, or performing related duties and responsibilities.
KNOWLEDGE AND ABILITIES:
Knowledge of computer use and associated software programs; compliance with state and other regulations regarding vendors, substantial records and file management; substantial policy and procedure administration and enforcement. Carrying out monthly advertising campaigns. Computer keyboard proficiency. General use of electric vehicles. Ability to prepare written documents. Possess communications skills through which effective communication can be held.
PHYSICAL ABILITIES
Seeing to inspect written documents, ability to communicate with District staff, students and public, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.
APPLICATION AND SELECTION PROCESS
Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. Please keep in mind the following:
All materials listed below are required for your application packet to be considered complete:
1. Resume or Curriculum Vitae
2. Cover Letter
After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.
ABOUT US
Established in 1924, Pasadena City College, (PCC), has been serving the West San Gabriel Valley for 96years. PCC enrolls more than 29,500 students each semester and offers 107 academic degree programs and 72 Career and Technical Education (CTE) programs to its students. PCC serves one of the most culturally diverse student populations in the nation. The College sets the stage for preparing students to meet the demands of a changing world. Building relationships with community partners provides opportunities for PCC faculty and its students to engage in opportunities not often available to students in other areas.
The main college campus occupies a 53-acre site, while the Foothill Community Education Center and Child Development Center are located in separate nearby off-campus facilities. Due to the geographic size of the District, PCC has two additional satellite sites - the Rosemead Center and its newest site, PCC Northwest at John Muir High School. For more information, go to www.pasadena.edu.
OUR STRENGTHS
PCC has many institutional strengths that distinguish it among its peers, both in the state and across the nation.Among them are:
A highly multicultural student body:
Annually, at 49%, the College achieves recognition for one of the highest rates for transfer degrees to baccalaureate level institutions, both in California and across the nation. Additionally, PCC boasts a 52% bachelor's degree attainment rate for Pasadena graduates who transfer to a four-year university, compared to 42% nationally. The College is well known for national mathematics and forensic honors, as well as its extensive study abroad opportunities.
PCC was once again named one of ten national finalists for the 2019 Aspen Prize for Community College Excellence, widely recognized as the nation's premier honor for two-year colleges. The Aspen Prize recognizes institutions for their outstanding outcomes in four areas: student learning; certificate and degree completion; employment and earnings; and high levels of access and success for minority and low-income students.
PCC is ranked by the Military Times as the top community college in California for military veterans, and the College is similarly ranked among the top community colleges in the nation. The PCC Courier, the student newspaper, is a perennial award winner.
Twelve students are elected annually by the PCC Associated Students to represent and advocate on behalf of the student body. There are 80 student clubs and organizations representing the interests of a culturally diverse student population.
In February 2017, the Accrediting Commission for Community and Junior Colleges of the Western Association of School and Colleges reaffirmed PCC's status as a fully accredited institution. For more information, go to www.pasadena.edu.
OUR MISSION
Pasadena City College is an equity-minded learning community dedicated to enriching students' academic, personal, and professional lives through an array of degree and certificate programs, campus engagement, and customized student support.
ADDITIONAL INFORMATION
Successful applicants must provide proof of eligibility to work in the United States.
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity,Title IX, Section 504 Employer
To apply, please visit: https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/3318381/flea-market-auxiliary-coordinator?keywords=Flea%20Market%2F&pagetype=jobOpportunitiesJobs
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