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Events Coordinator
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Position Number: 1742170
Location: Ann Arbor, MI
Position Type: Conference and Events Administration

Events Coordinator

Job Opening ID: 180325
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: Vp Digital Educ Init
Department: Ctr for Res on Learn & Teach
Posting Begin/End Date: 12/12/2019 1/08/2020
Salary: $31,000.00 $36,000.00
Paid Time Off:
Career Interest: Administration

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary
The Events Coordinator will assist in the planning and implementation of events at U-M's Center for Research on Learning and Teaching (CRLT). These events span the spectrum from small meetings and focus groups to large-scale, annual campus-wide orientations. This position requires one to independently and concurrently plan, organize, and track details for multiple events of varying complexity using the highest standards of excellence. The ideal candidate will be able to work prioritizing tasks within a fast-paced, team-oriented environment.

Responsibilities*

Plan and carry out logistics for numerous events and meetings ranging in size and complexity. This includes developing and managing timelines, interacting with meeting participants, managing guest lists, tracking responses, coordinating calendars and travel schedules, identifying and reserving conference/meeting rooms, arranging catering services, preparing event materials, troubleshooting audio/visual system problems, providing on-site event support, maintaining event-related budgets, reconciling financial transactions (P-cards, shortcodes), and following all CRLT post-event processes.
Assist the Director of Conference and Events with various office tasks, including maintenance of CRLT's event binders, policies and procedures manuals, and other projects as needed; occasional front desk coverage
Performing additional duties as assigned

Required Qualifications*

2+ years of experience in progressively responsible roles with event coordination; experience and demonstrated ability to independently plan events.
Knowledge of and working experience with various software packages including Microsoft Office Suite and comfort with learning new software
Strong attention to detail, deep dedication to customer service, and a team approach to work
Ability to work independently, set priorities, work simultaneously on numerous tasks, and meet deadlines
Excellent communication and proofreading skills
Demonstrated ability to exercise a high degree of judgment, confidentiality, and diplomacy
Ability to work effectively in settings of social and intellectual diversity
Ability to routinely move equipment and supplies weighing up to 30 pounds to event venues for event execution; Must be able to remain in a stationary position during entire shift and move throughout event venues to execute events

Desired Qualifications*

Bachelor's degree
Knowledge and working experience with Drupal or other web-based content management systems
Basic Knowledge and working experience with HTML coding and Adobe Suite (Dreamweaver, Illustrator, InDesign, Photoshop)
Knowledge of University of Michigan policies and procedures

Work Schedule

M-F, 8:00am - 5:00pm
40 hours per week, may also include overtime with occasional earlier mornings and later evenings

Additional Information
More information about CRLT can be found here: http://crlt.umich.edu/

Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

To apply, visit https://careers.umich.edu/job_detail/180325/events_coordinator