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Director of Student Services, San Elijo
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Position Number: 5117072
Location: Oceanside , CA
Position Type: Student Affairs and Services

Director of Student Services, San Elijo
MiraCosta College

For full details and to apply, go to https://jobs.miracosta.edu/postings/4040

Type of Assignment: Full Time
Assignment Category: Regular Position

Position Details:
One regular, district funded, exempt, full-time classified administrator position, 40 hours per week, 12 months per year on the San Elijo campus. The work schedule will normally be Monday through Friday, 8:30 am to 5:00 pm with occasional evenings and weekends. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

Salary Range: CM-8
Compensation: Starting at $108,525 per year (range CM-8, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

Benefits:
MiraCosta College offers an array of benefits to eligible employees. The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents $100,000 life insurance policy Up to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA) Vacation, sick leave, and up to 18 paid holidays State pension system retirement benefits (CalPERS) Free and confidential employee assistance program Wellness Program Participation in the Districts Early Retirement Program Professional Development Opportunities Childcare Facility (Oceanside Campus)

Position Term in Months: 12

Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Basic Function:
Under general supervision, the Director of Student Services, San Elijo serves as the San Elijo Campus alternate site administrator; oversees co-curricular student support services; serves as a Deputy Title IX Coordinator, Student Conduct Administrator, and CARE team lead at the San Elijo campus with oversight of the campus food pantry; oversees the San Elijo Student Center operations; serves as liaison for all student services operations for San Elijo Campus; responds to the day-to-day needs of students and serves as primary point-of-contact for student services departments; supervises a team of professional employees and student workers; provides leadership development training; oversees the coordination of co-curricular programming for student organizations, student government, and the general student population; administers student conduct; facilitates the student grievance and complaint processes; develops and monitors department budgets; co-advises the Associated Student Government (ASG); oversees the ASG budgets; participates and/or leads ad hoc committees to support students in other campus-wide events and activities; and leads the department toward utilizing trauma-informed and anti-racist practices when interacting with students and other employees.

Distinguishing Characteristics:

Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Provide direction for student services departments; proactively assess and advocate for student support services; communicate college activities, policies, and administrative decisions to students, faculty, staff, and community members; refer students to community organizations and social service agencies for assistance as appropriate.

2. Serve as a student conduct administrator, utilizing the Standards of Student Conduct and facilitating the student grievance and complaint process, in collaboration with the area dean.

3. Serve as a Deputy Title IX Coordinator for the district to support students impacted by sexual harassment, sexual assault, dating violence, domestic violence, and stalking.

4. Facilitate conflict resolution for faculty, staff, students, and the community.

5. Conduct all onboarding activities including new student orientations.

6. Identify, develop, and implement studies and analyses of student services which are consistent with the mission of the College and which meet the evolving needs of the community and its students.

7. Develop and provide in-service programs and activities to promote learning, awareness, communication and personal and professional growth.

8. Contribute to the development of and monitor performance against the annual department budget; supervise and participate in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.

9. Administer policies and procedures related to student services.

10. Coordinate and provide workshops for students, faculty, staff, and community members.

11. Assist in selection, training and supervision of staff and student workers.

12. In cooperation with the campus dean, provide leadership in marketing and student recruitment activities; represent the college in community groups, educational organizations, and other professional organizations; act on behalf of the campus dean in his/her absence as it relates to site administration duties.

Other Duties:
1. Serve as Planning Coordinator and/or Alternate Incident Commander for the area Emergency Response Team.

2. Administer and implement co-curricular events for students, community, faculty and staff.

3. Facilitate student involvement in the development and implementation of program policies, procedures, and program evaluations.

4. Perform other duties as assigned.

Knowledge Of:
1. Applicable federal, state and local laws, rules and regulations, including California State Education Code and Administrative Code provisions related to community college admissions, registration, attendance accounting and recordkeeping.

2. Community college curriculum, organization, operations, policies and objectives.

3. Research methods and analysis techniques.

4. Principles and practices of effective management, training and supervision.

5. Basic principles and practices of organization and culture change.

6. Computer processing applications as they apply to student services programs.

7. District organization, operations, policies and objectives.

8. Budget preparation and control.

9. Modern office practices, procedures and equipment.

10. Principles and practices of sound business communication.

11. Oral and written communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.

12. Business math.

13. Statistics and report writing.

14. Interpersonal skills using tact, patience and courtesy.

15. District human resources policies and labor contract provisions.

16. Safety policies and safe work practices applicable to the work.

Ability To:
1. Plan, organize, manage, assign, delegate, review and evaluate the work of staff engaged in student services work processes.

2. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

3. Analyze and make sound recommendations on complex admissions and records issues.

4. Work collaboratively with other directors and managers and provide expert advice and counsel to develop solutions to complex issues.

5. Organize, set priorities and exercise expert, independent judgment within areas of responsibility.

6. Develop and implement appropriate procedures and controls.

7. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

8. Communicate effectively, both orally and in writing.

9. Understand, interpret, explain and apply applicable laws, codes and ordinances.

10. Establish and maintain effective working relationships with all those encountered in the course of work.

11. Represent the district effectively in dealings with external stakeholders.

12. Present proposals and recommendations clearly, logically and persuasively.

13. Develop and monitor a budget.

14. Operate a computer and standard business software.

15. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.

16. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Education and experience equivalent to a bachelors degree from an accredited college and three years of formal training, internship or leadership experience reasonably related to the duties and responsibilities of the position; Masters degree preferred.

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:

Licenses & Other Requirements:
A valid California drivers license and the ability to maintain insurability under the districts vehicle insurance program.

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:Student Services Specialist, administrative support staff, hourly temporary and student workers, as assigned.
CONTACTS:Administrators, faculty, staff, students, contractors, vendors and the general public.

Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to various locations on and off campus as needed to conduct district business.

Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:
Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; may work at any district location or authorized facility with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.

Posting Number: S23/24058P
Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854
Job Close Date: 4/12/2024
Open Until Filled: No
First Screening Date:

Diversity, Equity & Inclusion

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf