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Coordinator for Faculty Excellence & Diversity and Assistant to Vice Provost for Equity, Inclusion, and Faculty Excellence
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Position Number: 3349833
Location: San Francisco, CA
Position Type: Communications - Media & Communication Studies

Coordinator for Faculty Excellence & Diversity and Assistant to Vice Provost for Equity, Inclusion, and Faculty Excellence
University of San Francisco

R0006577
USF Hilltop Campus

Job Title:
Coordinator for Faculty Excellence & Diversity and Assistant to Vice Provost for Equity, Inclusion, and Faculty Excellence

Job Summary:
Coordinator for Faculty Excellence and Diversity and Assistant to the Vice Provost for Equity, Inclusion, and Faculty Excellence (VPEIFE) is the primary point of contact for matters concerning DEI and faculty excellence, is responsible for providing condential administrative support to the Vice Provost. The VPEIFE's division includes the office of Antiracism, Diversity, Equity and Inclusion (ADEI), the Institute for Nonviolence and Social Change (INSJ), Affinity-based Student Academic Achievement Programs (e.g., Black Achievement, Success, and Engagement (BASE) and Latinx Excellence initiative), the Tracy Seeley Center for Teaching Excellence (CTE) and Center for Research, Artistic, and Scholarly Excellence (CRASE), and the Institutional Review Board.

The Assistant performs administrative and planning duties for the VPEIFE and the CTE and CRASE. The Assistant supports the Vice Provost with prioritization, communication, and coordination within and across the units within the division.
The Assistant supports university-wide faculty development and the mission of both CTE and CRASE to celebrate, support, promote, and develop excellent teaching, research, and scholarly work across the university through interdisciplinary and community connections. The Assistant also provides administrative support to the co-directors of CTE and CRASE, including managing events and external communications.

Full Job Description:

Specific duties:

Faculty Personnel

Provides administrative support for the hiring of new full time faculty for the five colleges; prepares official appointment letters
Supports coordination of the schedule and proceedings of the University Promotion and Tenure Committee and coordinates with deans' offices to ensure tasks are completed in a timely manner. Assists in preparation of decision letters on behalf of the Provost.
Helps coordinate schools' emeriti faculty recommendations to the Provost and President; prepares notification letters.
Drafts decision letters of Preferred Hiring Pool (PHP), and supports coordination of announcement with OMC.
Supports coordination of nomination and selection of Provost Faculty & Staff Awards for the university's annual Service & Merit Awards; assists in notification of awardees and award presentation with Human Resources.
Drafts committee appointment letters on behalf of the Provost.

Administrative Support

Provides administrative services as point of contact for the VPEIFE
Performs a range of administrative and technical support duties, as the primary and confidential administrative support to VPEIFE, with rigorous attention to detail, organization, and process
Creates and develops new ofce work procedures to increase efciency, maintain condentiality, and improve work ow using knowledge of operations and creative problem solving techniques
Completes a broad variety of administrative tasks for the VPEIFE including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes condential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Manages communication for the VPEIFE's ofce, including managing the division website, preparing correspondence, organizing meeting materials for meetings, creating agendas and documents and tables, and recording minutes
Coordinates meetings and events hosted by the Vice Provost
Maintains condentiality of all sensitive materials
Communicates with division staff about policy and procedure updates
Responds promptly to inquiries from university ofces and external constituents
Responsible for onboarding and training of new staff, ofce assignments, and general requests from staff

Diversity, Equity, & Inclusion

Assists the VPEIFE with project management of university-wide equity and inclusion initiatives, ensuring timely implementation of tasks in the unit division
Assists the VPEIFE with sensitive communications centered on diversity, equity, and inclusion matters

Faculty Excellence

Manages the Tenure and Promotion les and reports at the Provost Ofce level, working with staff in each of the Schools and the College
Provides administrative support to CTE and CRASE
Assists with programmatic generation, input, and management
Handles outward-facing CTE and CRASE communications
- Managing newsletters
- Fielding communications from outside the centers (e.g., emails)
- Social media management
- Event promotion
- Website management (e.g., outward facing marketing site, MyUSF, blog)
Represents the Centers at program events
Coordinates centers' events calendar
Manages audits/assessments/metrics analysis
Produces Centers' annual reports
Produces Centers' content (e.g., faculty spotlights, features, event recaps) and edits content (e.g., blog posts, newsletters)

Coordinates meetings, activities and events with centers' advisory board members
Supervising student assistants, including onboarding and approving hours on Workday

Hires, trains, and supervises student assistants;
Assists with grant preparation
Manage Faculty Resource Network application process (bi-annual)

Other duties and responsibilities

Perform special projects and other duties as assigned
Works closely with the Senior Assistant to the Provost and provides back up support to the Provost Ofce as requested
Some work hours may be required outside of normal business hours

Skills, qualities, and competencies:

Bachelor's degree required: Master's degree preferred
Minimum of ve years administrative experience in a higher educational setting
At least 3 years in supporting a senior-level executive
Strong proven skills with Microsoft Ofce applications (e.g., Microsoft Word, Excel, PowerPoint) and Google suite of programs
Experience of managing virtual meetings and hosting convenings on Zoom
Willingness to learn new technological skills
Demonstrated experience and cultural sensitivity working with projects and initiatives centered in ADEI
Ability to exercise discretion and maintain condentiality in a professional manner
Rigorous attention to detail
Strong listening and interpersonal skills
Excellent oral and written communication skills
Excellent administrative and organizational skills and high aptitude for multitasking and prioritizing among numerous complex assignments and competing responsibilities and expectations
Ability to anticipate and follow through on assignments necessary for planning, implementing, and completing a variety of events
Ability to manage multiple tasks while meeting deadlines
Exercise good judgment in a variety of situations
Ability to plan, implement and assess stand-alone projects
Ability to work with minimum supervision

Preferred qualifications

Familiarity or proficiency with Adobe Suite; task management and task sharing tools (Todoist, Slack etc). Banner and WorkDay experience and web design/management
Experience working with grant supported projects

Full-Time/Part-Time:
Full time

Pay Rate:
Salary

To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/USF-Hilltop-Campus/Coordinator-for-Faculty-Excellence---Diversity-and-Assistant-to-Vice-Provost-for-Equity--Inclusion--and-Faculty-Excellence_R0006577-1.

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to "Change the World From Here." For more information, visit http://www.usfca.edu.