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Buyer, Senior (July 2019)
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Position Number: 1528666
Location: Glendora, CA
Position Type: Business and Financial Management

Buyer, Senior (July 2019)
Citrus Community College

Posting Number: 0600843
Position Title: Buyer, Senior (July 2019)
Posting Date: 07-10-2019
Closing Date: 08-15-2019
First Consideration Date:
Department/Division: PW (Administration)
Funding: District Funded
Job Category: Classified
Assignment: Full-Time
Percentage Employee: 100%
Months per Year: 12
Work Days per Week: Monday through Friday
Work Schedule per Day: 8:00 a.m. to 5:00 p.m.
Work Shift for this Position (select all that apply): Days
FLSA: Nonexempt
Placement/Range: 43-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1.)
Pay Rate: $5,101.25/month ($29.43/hour)

Benefits:
The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only.

A Complete Application Packet Includes:
Resume
Cover Letter

Optional Applicant Documents:
Other Document (s)
Transcripts
Licenses and Certificates

POSITION SUMMARY:
Coordinates purchasing services by acting as a senior-level buyer for the District. Performs specialized and technical duties associated with the purchase, delivery, and quality of supplies, equipment and services. Facilitates open-to-buy and specific product and service contracts, and coordinates assigned activities with other departments, outside vendors and agencies and the general public.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assists the director by coordinating operational activities for the purchasing department as they relate to procurement of goods and services. Oversees the daily work volume in the Purchasing Department.
- Facilitates and prepares bid documents and requests for proposals. Works with department management and outside engineers or consultants to obtain specifications. Coordinates chronological activities connected with bid processes, including references. Ensures compliance with applicable laws, rules and regulations.
- Awards contracts to vendors based on successful bid and compliance with the District's policies, procedures, standards, and needs.
- Oversees and participates in developing and maintaining a directory of vendors. Pre-qualifies vendors based on price, service, quality, etc. Monitors vendor performance.
- Researches, contacts, and selects potential vendors to receive proposals for price, quality, and timeliness of delivery. Makes independent judgment on purchases up to authorized dollar limits and specifications. Recommends current and/or new vendors. Conveys delivery, inventory, and quality standards to vendors.
- Coordinates purchasing services with those of other departments and outside vendors and service providers. Employs an automated purchase order system to facilitate ordering, fixed asset management, inventory control, receiving, and vendor management.
- Coordinates purchasing activities including receiving, warehousing, and distribution of purchased items. Periodically reviews trends in material and supply usage. Adjusts re-order points and cycles to comply with needs.
- Working with all departments, develops uniformity and quality specifications for goods and services used by the District.
- Establishes and communicates patterns of supply and product usage so that vendors can anticipate needs and meet requirements. Learns vendor cycles and procedures to optimize delivery time.
- Procures urgent materials through the most effective means, considering quality, availability, cost and delivery time.
- Identifies opportunities for improving service delivery methods and procedures. Reviews with appropriate management staff. Implements improvements.
- Plans, organizes, and coordinates the physical inventory of the District's fixed assets. Maintains the fixed asset inventory, including data entry, valuations, and reporting.
- Periodically studies information and document flow through the purchasing department. Suggests improvements that expedite decisions and purchasing activity.
- Performs other duties as assigned that support the overall objective of the position.

KNOWLEDGE, SKILLS AND ABILITIES:
- Requires specialized professional knowledge of purchasing and procurement programs.
- Requires in-depth knowledge of the bid specification development process.
- Requires a working understanding of warehousing and inventory control.
- Must have full awareness of regulations, policies, codes and laws applicable to the position.
- Requires a thorough understanding of the District organization, operations, policies and objectives governing purchasing.
- Requires a working knowledge of special computer-aided purchasing and purchase order systems as well as office productivity software, proprietary business software used by the District.
- Requires a working knowledge of inventory management, including economic reorder points, accounting and inventory.
- Requires sufficient math skills to compute sums, fractions, decimals, averages, trends, and ratios.
- Requires well-developed communications skills to carry on price negotiations and convey technical concepts.
- Requires professional writing skills sufficient to prepare bid documents and specifications.
- Requires the ability to facilitate development of bid specifications and proposal review processes.
- Requires the ability to evaluate consumption and develop inventory re-order points
- Must be able to learn, interpret and apply rules, policies, and procedures affecting District purchasing operations.
- Must be able to write contract language.
- Requires the ability to organize and maintain programs for the successful operation of the department.
- Must be able to maintain detailed and accurate records.
- Must be able to perform mathematical computations.
- Must be able to establish harmonious and effective work relationships with departments and outside vendors.

Minimum Qualifications:
See Education and Experience below.

PREFERRED QUALIFICATIONS:
- Three years of buying or purchasing experience in a public education setting.
- Experience using Banner, or similar ERP system.

EDUCATION AND EXPERIENCE:
- An associate degree, or the completion of at least sixty (60) college-level semester units, and three years of buying or purchasing experience; or in the absence of an associate degree, or the completion of at least sixty (60) college-level semester units, five years of buying or purchasing experience.

PHYSICAL ABILITIES:
- Incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature.
- Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various campus locations. Requires the ability to use near vision to read printed materials.
- Requires auditory ability to carry on conversations in person and over the phone.
- Requires the ability to retrieve work materials from overhead, waist, and ground level files.
- Requires sufficient strength to lift, push, pull, and guide medium weight materials up to 40 pounds on an occasional basis.
- Requires manual and finger dexterity to write, use a pointing device and personal computer keyboard, and to operate other standardized office machines.

For more information or to apply, please visit: https://employment.citruscollege.edu/applicants/Central?quickFind=51936

About Citrus College:
Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.

Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.

Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.

Mission Statement
Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.

Accreditation
Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.

"CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER."
It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.

Special Instructions to Applicants:
Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming.

Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed.

Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.

We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.

About Transcripts:
--Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
--Official transcripts will be required at the time of the job offer.
--Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year.
--Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
--All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
--Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.

Selection Procedure:
--A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview.
--Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
--Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview.
--Travel costs must be borne by the applicant.
--Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
--If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.