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Buyer (2024)
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Position Number: 5025256
Location: Oceanside , CA
Position Type: Business and Financial Management

Buyer (2024)
MiraCosta College

For full details and to apply, go to https://jobs.miracosta.edu/postings/4019

Type of Assignment: Full Time
Assignment Category: Regular Position

Position Details:
One regular, district funded, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday through Friday, 8:00 am - 4:30 pm. Remote work may be approved for 2-3 days per week during the probationary period upon approval by the division Vice President. Following the probationary period, remote work may be approved for 2-3 days per week (subject to change). The person selected for this position will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.

REMOTE WORK:
MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

Salary Range: 24
Compensation: Starting at $72,997 per year (range 24, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

Benefits:
MiraCosta College offers an array of benefits to eligible employees. The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents $100,000 life insurance policy Up to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA) Vacation, sick leave, and up to 18 paid holidays State pension system retirement benefits (CalPERS) Free and confidential employee assistance program Wellness Program Participation in the Districts Early Retirement Program Professional Development Opportunities Tuition fee reimbursement Childcare Facility (Oceanside Campus)

Position Term in Months: 12

Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Basic Function:
Under general supervision, perform a wide variety and scope of specialized/technical purchasing/procurement duties in accordance with applicable laws, policies, procedures and guidelines; and perform related duties as assigned.

Distinguishing Characteristics:

Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Determine and evaluate appropriate procurement requirements; review, prepare, award, and process requests for qualifications (RFQs), requests for proposals (RFPs), requests for bids, informal and formal bid awards, purchase orders and contracts accurately and in a timely manner in accordance with appropriate cost and value parameters, authorizations of procurement, applicable laws, regulations, policies, procedures and guidelines. May coordinate and/or evaluate vendor presentations.

2. Participate in the development of bid specifications, requests for qualifications, requests for proposals and contracts for the procurement of general and construction-related goods and services and complex public works bidding, construction, contracting and contract administration; perform price, cost and value analyses of bids, quotes and proposals to determine which responses best suit the districts needs; prepare documentation for submittal of award recommendations and award contracts; negotiate and incorporate contract terms and conditions; issue purchase orders and other documentation; monitor the status and compliance of bids, purchase orders and contracts throughout the bid and contract terms.

3. Verify compliance and respond to inquiries regarding independent contractor eligibility; process documentation and set up in ERP system.

4. Interpret, explain and provide technical expertise and guidance to district staff, contractors, and vendors in the acquisition of service, equipment and supplies including the development of technical specifications, compliance with policies/procedures, quality and value analysis of goods and services, budget and timeline constraints, RFQs, RFPs, bids, contracts and other procurement and materials management issues; analyze emergency requirements accurately and quickly and take effective courses of action.

5. Investigate complaints and discrepancies as appropriate, develop recommendations on purchasing and material management issues, negotiate and resolve conflicts with vendors and contractors to ensure accurate, cost-effective and timely receipt of goods and services.

6. Determine and pre-qualify appropriate supplier chains and commodity sources; establish new vendor and market resources as needed; interview vendors and maintain appropriate vendor lists and sources of supply.

Other Duties:
1. Derive, organize and present analytical data to support purchasing and contracting activities and make sound business decisions or recommendations.

2. May serve on evaluation committee for requests for qualification and/or requests for proposals or bids.

3. Participate and collaborate with various statewide organizations and systems to develop and execute high-level contracts and agreements to achieve cost savings, value and legal compliance for the district; act as district representative in small business development activities to support opportunities for local veteran-, women- and minority-owned and disadvantaged businesses with the district.

4. Perform related duties as assigned.

Knowledge Of:
1. District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

2. Principles and procedures of purchasing and material management as utilized in public agency competitive bidding, procurement, including informal bidding under the California Uniform Public Construction Cost Accounting Act, contract administration and public works.

3. Applicable sections of the uniform commercial code, state education code, public contract code, government code, labor code and other applicable federal, state and local codes, regulations and laws.

4. Basic math, statistical math, financial recordkeeping techniques and total-life costing techniques.

5. Contract negotiation and conflict resolution methods and techniques.

6. Modern office practices, procedures and equipment.

7. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.

8. Telephone techniques and etiquette.

Ability To:
1. Perform a variety of functions and procedures used in the purchasing and contracting of district supplies, services and equipment.

2. Evaluate contract, agreement and bid language and related documents and make sound recommendations for improvement.

3. Expedite and prioritize purchasing transactions, mail, deliveries and requests for services as needed.

4. Organize, set priorities and exercise sound, independent judgement within areas of responsibility.

5. Compose routine business correspondence and organize and present analytical data.

6. Operate a variety of office equipment, a computer and appropriate software

7. Make arithmetic and statistical calculations and perform basic cost accounting quickly and accurately.

8. Understand and follow oral and written directions.

9. Plan and organize work, including long-term and highly complex projects.

10. Meet schedules, budgets and deadlines.

11. Maintain auditable bid files and records and prepare reports and presentations.

12. Operate district vehicles and carts.

13. Communicate effectively, both orally and in writing.

14. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.

15. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

16. Establish and maintain effective working relationships with all those encountered in the course of work.

Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from a recognized college or university with an Associates degree and two years of progressively responsible purchasing and contracting experience; or an equivalent combination of training and experience.

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:
1. Direct experience with contract services.

2. Certified Public Purchasing Buyer (CPPB) or Certified Public Purchasing Officer (CPPO).

Licenses & Other Requirements:
A valid California drivers license and the ability to maintain insurability under the districts vehicle insurance program.

Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to various locations on and off campus as needed to conduct district business.

Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:
Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours required on an as-needed basis.

Posting Number: S23/24054P
Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854
Job Close Date: 4/12/2024
Open Until Filled: No
First Screening Date:

Diversity, Equity & Inclusion

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf