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Business/Administrative Associate
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Position Number: 2008374
Location: DeKalb, IL
Position Type: Business and Financial Management

Business/Administrative Associate

Position #:
Posting Type: Civil Service
FTE: 1.00
Representation: Non-Union
Department: Vice Provost

Primary Function:
Responsibility for timely and accurate business operations, coordination of budget preparation, financial reporting, budgetary and operational advisement to the Vice Provost, Office of Undergraduate Studies (OUS) and the Vice Provost, Office of Institutional Effectiveness (OIE). This includes guidance to directors and operating staff where appropriate.

Duties and Responsibilities:
This position has broad responsibilities for business matters as they relate to the vice provosts and the units reporting to the vice provosts. It is assumed that, given the diversity of the units reporting to the vice provosts, the individual holding the position will develop an extensive working knowledge of the institution as well as the business procedures of the university. Additionally, the person will develop a thorough understanding of the various funds types and business transactions related to each fund type. The person should demonstrate knowledge of accounting principles, bookkeeping, and computerized handling of budgetary data, various software knowledge, and PeopleSoft skills. The person should develop a thorough knowledge of university forms and reporting requirements pertaining to budgetary matters, including budget transfers, procurement, and human resource services. Since this person is a representative of the vice provosts, he/she should demonstrate the ability to communicate effectively and interact skillfully with various university constituencies as well as the public. It is imperative that he/she regards all information about budgets and personnel matters as strictly confidential.

Minimum Required Qualifications:
1. Bachelors degree in business administration, management or a field related to the position
2. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level
3. One year of cost center budgeting experience as well as grant fund experience.

Education and Experience Preferred:
Three years of responsible accounting and/or business experience, one year of which was at an administrative level

Working Hours: 37.5
Hiring Rate/Range: Commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.
Posting Date: 09/23/2020
Closing Date: 10/7/2020
Priority Review Date:
Open Until Filled:

Special Instructions to Applicants:

Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.
Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule 250.60(h)(10).
Must upload a list of at least three (3) professional references, including full name and current contact information consisting of phone number and/or email address.
If eligible for Veterans Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
Click on Business/Administrative Associate for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
Please click Human Resource Services Benefits for detailed information about Northern Illinois Universitys benefits package.
Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

To apply, visit https://employment.niu.edu/postings/53930

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560