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Budget Coordinator, College of Arts and Sciences
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Position Number: 5100521
Location: Waukesha, WI
Position Type: Business and Financial Management

Budget Coordinator, College of Arts and Sciences

Description
Description: At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.

This position provides administrative support by overseeing and maintaining the budgets of the College of Arts and Sciences.

Responsibilities:

Track all spending, including, but not limited to invoices, purchase orders, payment requests, reimbursement requests and credit card purchases for College of Arts and Sciences programs.
Track spending against course fees as needed.
Work with outside vendors to confirm delivery, obtain tax exemption and trade reference terms as needed.
Oversee open purchase order accounts.
Maintain updated operating and fees budgets for all College of Arts and Sciences programs by balancing against the University financial system regularly.
Consistently communicate with Dean, Associate Dean and Chairs regarding budget status, work with Business Office on any discrepancies.
Work with Advancement Office, Business Office and programs to communicate incoming gifts and how they are spent.
Reconcile all CAS cost centers at the end of the fiscal year.
Provide budget data to Director of University Budget as needed.
Work with ITS to approve any software and hardware purchases.
Work with Registrar's Office and Chairs on assigning course fees.
Process faculty travel requests and corresponding reimbursements.
Support Coordinators of Arts & Sciences on College Office projects as needed.
Perform other duties as assigned.

Qualifications:
Education and/or Experience

Bachelor's Degree required
Experience in office/academic office setting

Human Relation Skills:

Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background, or job type.

Technology Skills

Proficient in Microsoft Excel; Microsoft Office Suite
Adobe Acrobat experience preferred

Behavioral Competencies

Excellent communication and organizational skills.
Ability to adjust to changing work environment and to respond to changing institutional needs.
Excellent customer service skills.
Candidates must be willing and able to support and advance the University mission.

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at the Department of Public Safety, at 208 Wright St., Waukesha, WI 53186.

To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=688131673