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University of Illinois - Urbana-Champaign

Assistant Director for Contract Administration - Capital Programs
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Position Number: 1427397
Location: Champaign, Illinois
Position Type: Education

Assistant Director for Contract Administration - Capital Programs
Facilities and Services Capital Programs
University of Illinois at Urbana/Champaign

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Facilities & Services (F&S) at the University of Illinois at Urbana-Champaign is accepting applications for an Assistant Director for Contract Administration.

The Assistant Director for Contract Administration oversees the contract administration function of Capital Programs and the procurement of construction-related services, including development and implementation of policies and procedures related to the procurement of construction and construction-related services in accordance with University policy and the Illinois Procurement Code.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Develop and implement policies, procedures and objectives related to the procurement of construction and construction-related services for Capital Programs, JOC and Contractor Services.
2. Manage the bid and contract award phase of capital delivery including the resolution of complex procurement and contracting issues.
3. Serve as subject matter expert (SME) on policies/laws, systems, processes and procedures related to bidding and contract administration. Consult and advise officials/staff regarding compliance with internal policies and procedures, all applicable Federal and State laws, and all University policies and procedures.
4. Oversee and coordinate the procurement of construction contractors and Professional Services Consultants (for JOC) and ensure compliance with University policy and the Illinois Procurement Code. This includes coordinating the selection, and when applicable, developing Requests for Proposals and technical specifications.
5. Manage the procedures/protocol for administration of contract documentation: contracts, bid documents, bond documentation, certificate of insurance documentation, BOT documents, etc. Ensure quality control of all documents.
6. Lead with strategic initiatives, including system and process improvement initiatives and oversee implementation of procurement and contracting improvements.
7. Lead the monitoring performance metrics for the department including maintaining databases of project and contract related information, analyzing data and preparing special reports to help the Director assess the overall performance of the departments and units and how well goals are being met.
8. Oversee the issuance and renewal of all contracts.
9. Oversee and implement general training for all staff on capital delivery process and systems.
10. Provide supervision, management, training and leadership to assigned personnel to meet immediate and long term operational needs of the contracts administration unit.
11. Coordinate and collaborate with other University offices involved in capital delivery, including University Office of Capital programs and Real Estate Services and represent the unit by serving on University, campus and departmental committees as assigned.
12. Monitor and review federal, state and University rules and regulations affecting contract administration and procurement of construction related services.
13. Oversee response to internal/external audits, FOIA and IDOL requests for information and the Contractor Prequalification process.

POSITION REQUIREMENTS AND QUALIFICATIONS:

Education:

Required: Bachelor's degree in Business Administration, Engineering, Architecture, Project Management, or related field.
Preferred: Master's degree in Business Administration, Project Management, Engineering, Architecture, or related field.

Experience:

Required: Six years of progressively more responsible business experience in procurement and contract administration of construction or construction-related services, including writing RFPs and technical specifications, contract review, negotiation and development, two years of which were at an administrative level. Demonstrated experience complying with the Illinois Procurement code.
Preferred: Construction and construction-related procurement, contract administration and contract management experience. Experience with procurement and contract administration within the University of Illinois system.

Knowledge, Skills, and Abilities:

Knowledge and familiarity of the Illinois Procurement Code and the Procurement Rules, specifically as it relates to the procurement of construction and construction-related services.

Advanced knowledge of computer applications such as Excel, Access and experience with construction project management and financial software.

Demonstrated knowledge and experience with capital construction delivery and related processes.

Demonstrated managerial capability to oversee organizational activities and staff.

Excellent written and verbal communications skills.

Demonstrated data management, reporting and analytical skills.

Ability to work independently and while meeting stringent deadlines and responding to matter of urgency.

A thorough knowledge of computer applications and programs.

Environmental Demands:
Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.

SALARY AND APPOINTMENT INFORMATION:

This is a full-time Business Administrative Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after April 15, 2019. Salary is commensurate with experience.

APPLICATION PROCEDURES AND DEADLINE INFORMATION:

Applications must be received by April 15, 2019. Apply for this position using the "Apply for Position" button below. If you have not applied before, you must create your candidate profile at jobs.illinois.edu. If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.
Step 2) Submit the Voluntary Self-Identification of Disability forms.
Step 3) You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for the position using the "Apply for Position" button below. Applications not submitted through this website will not be considered. For further information, you may contact Keri Frederick, 217-300-1575 or klfreder@illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit go.illinois.edu/EEO. To learn more about the University's commitment to diversity, please visit www.inclusiveillinois.illinois.edu