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California State University, Fullerton
  • Position Number: 1241162
  • Location: Fullerton, CA
  • Position Type: Other Administrative Positions


Administrative Support Assistant II

Classification: Administrative Support Assistant-12 Month-Assistant II

AutoReqId: 10400BR

Department: NSM- Mathematics

Sub-Division: College of Natural Science and Mathematics

Salary Range: $2,600 - $4,328 per month

Appointment Type: Ongoing

Time Base: Full-Time

Work Schedule:
Monday - Friday, 8:00 AM - 5:00 PM

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About CSUF:

Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

About the Position:

The College of Natural Science and Mathematics is dedicated to the principle that teaching and research are intricately mixed and undergraduate research is an integral part of education. By combining quality classroom instruction, student involvement in research, and strong academic advising, we transform the student experience. We are seeking an exceptional individual to join our team as an Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Administrative Support Assistant provides comprehensive clerical support for approximately 40 full-time faculty, 70 part-time lecturers and 8,000 students each semester. Will need to be able to oversee multiple tasks with minimal supervision. Will be responsible for maintaining a thorough knowledge of department and university practices and policies. Expected to establish and maintain productive working relationships with admissions and records, campus faculty and staff and off-campus vendors. Responsible for student payroll and hiring each semester. Processes all student hiring paperwork at the beginning of each semester, conduct hiring orientations and do all monthly online payroll input. Maintains all student hiring data and files. Records all payroll expenses in Quicken and reconcile with campus financial records. Provides faculty travel support. Processes all travel requests and claims, maintain department tracking and provide information on all travel related policies, procedures, and issues. Records all travel expenses in Quicken and reconcile with campus financial records. Conducts all department purchasing, including the basic office needs of the department as well as individual faculty purchasing, in accordance with University rules and regulations. Assists department coordinator with large-scale projects that involve purchasing and physical plant services. The Administrative Support Assistant II is expected to become knowledgeable about university financial purchasing systems and terminology. Maintains supply rooms in terms of organization and stocking needs. Assists department coordinator with financial record keeping, including all Quicken data entry and reconciliation with campus financial records. Provides secondary reception to mathematics department, including phones and face-to-face customer service to students, faculty and general public. Expected to work both independently and collaboratively in a team environment. Utilizes CMS applications and Filemaker Pro to complete assignments. Other duties as assigned.




Essential Qualifications:
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Special Working Conditions:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference: On-Campus CSUEU Employees

Application Deadline: 28-Jun-2018

Apply online at: https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerid=11720&siteid=76&AReq=10400BR





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