Job Details

Salary:

Salary range: $2,600 - $4,328 per month (anticipated hiring salary: $2,600 per month)

Note: This is a full-time (40 hours per week), probationary, non-exempt position

Organizational Description:

The Department of Social Work Education is one of seven departments in the College of Health and Human Services and offers a Bachelors degree and Masters degree.

Overview:

This position is responsible for providing moderate to complex levels of general office, clerical, and secretarial support for students, faculty and staff. Activities include processing mail, maintaining files and records, processing documents and records, gathering data, preparing standard reports, interacting with and providing recommendations for problem resolution, and working with various department committees.This position primarily works with the graduate program coordinator and the following department committees: Admissions committee, the department graduate writing committee.

Position Summary:

• Provide administrative support related to the Cross-Cultural Competency Certificate (maintaining data base on FileMaker Pro)
• Update Graduate Student Handbook
• Maintain MSW student files and database
• Track MSW students' progress in the program
• Assist with minutes for MSW & Admissions Committee,BA committee minutes; back-up meeting minutes for full-time and part-time faculty retreats
• Event planning for full-time and part-time faculty retreats (fall and spring semesters)
• Assist with MSW admissions information sessions
• Assist with MSW I and MSW II orientations
• Coordinate MSW writing exam on Blackboard
• Maintain department Human Subjects database
• Manage and updatethe department website, social media, Facebook and Twitter
• Serve as a liaison between the Division of Research and Graduate Studies and the department graduate program coordinator
• Assist with department annual program surveys
• Assist with department commencement ceremonies
• Create requisitions by contacting vendors for product information and follows-up on orders
• Serve as department and building safety coordinator
• Satellite Cashier training and duties

Secondary Duties of the job include:

• Receptionist
• Mail distribution
• Miscellaneous duties assigned by department chair, faculty and coordinators

Knowledge, Skills & Abilities:

• General working knowledge of applicable university infrastructure, policies, and procedures
• Thorough knowledge of office methods, procedures, and practices
• Fluency in using standard office software packages
• Thorough knowledge of English grammar, punctuation, and spelling
• Active problem solving and effective interpersonal skills

Ability to:

• Learn, interpret independently, and apply a variety of complex policies and procedures
• Perform basic mathematical functions
• Identify deviations from applicable policies
• Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
• Perform standard arithmetic functions of a transactional nature, including tracking and comparing data
• Effectively present standard information in writing
• Understand, interpret, and communicate procedures, policies, information, ideas, and instructions
• Work effectively with faculty, students, and staff from diverse ethnic, cultural and socio- economic backgrounds

Education and Experience:

• Completion of a high school program or its equivalent
• Two years of related experience in an office environment

Preferred Skills:

• Proficient in the use of Microsoft Word, Microsoft Excel, FileMaker Pro, GoogleMail, PeopleSoft, and the internet
• Experience in maintaining and creating webpages