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Grossmont/Cuyamaca Community College District

ADMISSIONS AND RECORDS ASSISTANT, SENIOR
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Position Number: 1374193
Location: El Cajon, CA
Position Type: Admissions/Enrollment

ADMISSIONS AND RECORDS ASSISTANT, SENIOR

18-00060
Grossmont

SUMMARY:

Under the direction of an assigned supervisor, perform specialized and complex clerical duties related to student academic records and transcripts; prepare and maintain educational records; provide technical information regarding transfer work, academic records, policies and procedures.

ESSENTIAL FUNCTIONS:

Evaluate incoming transcripts to determine unit value and grade points for advanced standing; check for course repetition, academic renewal and other transcript notations; calculate the equivalency of quarter hours to semester units.

Confirm other colleges and universities accreditation in the evaluation of transfer work; verify level, unit value, and grading system from catalog, microfiche, or through correspondence with other institutions.

Perform daily duties involving the document imaging and microfilming of student records as required by Title 5, and prepare and maintain files for imaged and microfilmed records.

Prepare, query, extract, code, update databases, update student records, and compile files (imaged folders and hardcopy folder maintenance ) for student admission; monitor high school college credit students, credit by exam, tech prep, and honor society to assure compliance with policies and regulations.

Provide technical information and assistance to students, counselors, faculty, Financial Aid and others concerning academic records, transfer work accepted, and policies and procedures, to comply with federal regulations and matriculation process.

Assist students with inquiries regarding student status, transfer work, grades and petitions.

Process official incoming transcripts; scan, maintain, and process documents through a work flow using document image technology.
Perform a variety of counter and clerical work requiring general knowledge of admissions and records activities.

Determine academic probation and disqualification status after grade changes; assist students with inquiries regarding student status, transfer work, grades and petitions.

Assist students and other visitors at the counter; provide information concerning applications, program changes. Credit and non-credit courses; and provide a variety of general information.

Prepare and maintain all applicant and student files.

Process and submit electronic files as assigned.

SECONDARY FUNCTIONS:

Maintain a database of college codes for advanced standing file; query the student database to extract data pertaining to student enrollment.

Communicate with Information Systems advising as to changes needed to be made on current programs, and revising existing messages on the application program.

Certify enrollment for students obtaining financial aid, insurance, employment, and deferment of loan payments; process fee waivers according to established guidelines as instructed by the supervisor.

Maintain departmental area(s) in a safe, clean, and orderly condition; assure compliance with established safety procedures and regulations.

Train and provide work direction for part-time employees.

Maintain currency of qualifications for area of assignment.

Assist in a variety of registration activities; provide necessary registration information including web registration information to students, staff, and visitors.

Perform related duties as assigned.

To apply, visit https://jobs.gcccd.edu/applicants/Central?quickFind=52091.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.