Job Details

Administrative Director

Position Number: 9778755
Location: Salt Lake City, United States
Position Type: Other Administrative Positions

Administrative Director

Job Summary

Administrative Director
Responsible for directing and overseeing all aspects of the Department's internal and external operations and administration, along with efficient management of the facilities, resources, and personnel of the department. Under the direction of the Chair of Department of Neurology, this position will contribute to strategic planning for the department, particularly as it relates to strategic use of resources to advance priority department initiatives. Work to improve processes and policies, manage administrative staff, and lead long term organizational planning.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Director, Administration ManagementProvide leadership and direction for the department/school/college, supporting all aspects of administrative, financial, and workforce operations, as well as strategic planning. Develop and implement initiatives to advance operational efficiencies and effectiveness. Manage budgets and resource allocation to optimize performance and support the organizational strategic priorities. Monitor key performance indicators, evaluate operational efficiency, and implement continuous improvement initiatives to ensure the organization's success. Contribute to the development and execution of organization-wide strategies and goals. Partner with University HR to address workforce challenges and foster a positive work environment aligned with the university's mission and values.Requires a bachelor's (or equivalency) + 12 years or a master's (or equivalency) + 10 years of directly related work experience.This is a Director-Level position in the Management track.Job Code: M28296Grade: M22

Assist Department Chair, Vice Chairs, and Division Chiefs in implementing strategic planning for the Department's endeavors and priorities
Oversee administrative aspects of clinical, research, and educational missions for the department. Work closely with their academic counterpart (typically Vice Chair) tasked with each mission.
Develop staff and build strong working relationships and teams within the Department of Neurology
Responsible for financial planning and budgeting, to include the preparation of the annual departmental budget and related materials. Supports division, program, and project staff in their preparation and presentation of budget, financial, and operating data as requested by faculty such as Vice Chairs, Division Chiefs, Program Directors, and Principal Investigators
Ensure effective financial expenditure and other internal controls and approvals
Provide oversight and management of the departmental inventory (equipment, etc.) control process
Represent, in collaboration with faculty counterpart, the Department in negotiations with University and non-University entities
Lead and serve as a formal member or participate in the Department Executive Committees, University, Health Sciences, School of Medicine and Department committees, taskforces or other groups as assigned or otherwise appropriate
Address other business reporting needs of the department administration for internal and external review purposes, inclusive of the:
- Department Chairman
- School of Medicine Dean's Office
- Senior Vice President for Health Sciences
- University President's Office
- Accrediting agencies, review groups, external funding sources, professional organizations, etc.
Draft or otherwise prepare departmental reports, internal policies, correspondence, internal and external contracts, memoranda of understanding, and/or other documents related to the functions, annual budget, and operations of the Department, typically in collaboration with academic leadership involved with each departmental mission.
Oversee all human resources, faculty affairs and administration, and regulatory compliance in the department and provide faculty and staff with guidance on policies and procedures
Research laws, policies, departmental precedents or other documents necessary for appropriate responses to current events or issues
Promote synergy and cooperation between the various administrative components of the Department, and between administration, faculty leadership, and faculty more broadly.
Oversee all aspects of staff management including recruitment and retention of assigned staff
Oversee the analysis and determination of appropriate staff mix to support department needs
Approve and provide liaison with School of medicine and University on staff hiring, compensation, and employment action
Directly and indirectly supervise, train, and mentor Neurology staff at Department, Division, program and project levels to enhance their capabilities to provide efficient and consistent processes and procedures throughout the department
Ensure competency of unit management/supervisory staff through on-going staff performance evaluation
Supervise and support Neurology Administration administrative staff
Supervise and support Neurology Administration IT staff
Market and promote new and existing programs and services to internal and external customers
Facilitate cooperative and collaborative community and institutional relationships, typically in partnership with academic leadership
Assist Chair with development activities including donor cultivation, campaign management, and other reporting
Provide oversight and management of the departmental inventory (equipment, etc.) control process
Coordinate Neurology facility, space and service needs, in collaboration with academic leadership, to facilitate changes, resolve problems, take advantage of opportunities and/or other issues
Oversee and manage event planning for departmental events and initiatives
Other duties as assigned

Key Relationships
- Department Chair
- Vice Chairs in Department of Neurology
- Division Chiefs in Department of Neurology
- Department Administrators in other Health Sciences departments and entities
- Leadership, SVP Health Sciences
- University of Utah Hospital Leadership
- Neurosciences Service Line Leadership
- Department of Neurology Faculty and Staff

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Director, Administration Management: Requires a bachelor's (or equivalency) + 12 years or a master's (or equivalency) + 10 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN45962B
Full Time or Part Time? Full Time
Work Schedule Summary: 8:00 AM 5:00 PM Monday to Friday, with occasional nights and weekends.
Department: 02185 - Neurology Administration
Location: Campus
Pay Rate Range: $135,000 - $165,000
Close Date: 11/19/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9778755"">https://utah.peopleadmin.com/postings/207773