Job Details

Administrative Assistant, Academic Affairs Policy Office

Position Number: 9726629
Location: Salt Lake City, United States
Position Type: Secretary and Administrative Assistants

Administrative Assistant, Academic Affairs Policy Office

Job Summary

The Director of the Academic Affairs Policy Office seeks an Administrative Assistant to provide complex secretarial and administrative office support and perform a variety of administrative duties as described below.

Responsibilities
Essential Functions:

Provides administrative support to Policy Director, Policy Academic Coordinator, and the Senate Faculty Review Standards Committee. Responsibilities include, but are not limited to, scheduling appointments and committee meetings, coordinating and organizing committee materials, and drafting communication.
Assists Academic Affairs Policy Office with planning and goal setting.
Collects, organizes, and analyzes data for specialized reports.
Initial guideline preparation including formatting a current/proposed policy or procedure on the appropriate template and making initial edit recommendations.
Provide research support.
Other assignments as needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Strong written and verbal communication skills. Intermediate expertise with Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint)

Special Instructions
Please provide a resume, a cover letter, and 1-2 writing samples that illustrate your writing skills (redacted as needed).

Application review will begin August 13th and will continue until position is filled.

Requisition Number: PRN45750B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday during the hours of 8:00 am to 5:00 pm
Department: 02233 - AVP for Faculty
Location: Campus
Pay Rate Range: 15.19 to 25.00
Close Date: 10/31/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9726629"">https://utah.peopleadmin.com/postings/206123