Job Details

Admissions & Records Technician II

Position Number: 7066398
Location: Bakersfield, CA
Position Type: Admissions/Enrollment

Admissions & Records Technician II

Kern Community College District

Salary: $57,378.84 - $81,074.76 Annually42.5

Job Type: Classified

Job Number: FY25-2600291

Location: Bakersfield College -- Panorama Campus, CA

Department: Admissions & Records

Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.

Basic Function

Under the direction of an assigned supervisor, perform a variety of complex technical tasks relative to the daily activities of the Admissions and Records Office; evaluate student transcripts; provide information about the College to faculty, staff, students and the general public.

Representative Duties

Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication.

Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes.

Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants.

Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including determining eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag a variety of enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites.

Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations.

Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verifications of enrollment as requested.

Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records.

Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records.

Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs.

Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students.

Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid.

Evaluate military records; post student military credit as appropriate to policies.

Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution.

Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures.

Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to: Associate's degree and two years of general clerical experience, preferably with experience in an admissions and records role.

Knowledge & Abilities

KNOWLEDGE OF
Course descriptions and articulation agreements.
Policies and procedures relating to the District's grading practices.
District admissions policies and procedures.
Graduation and transfer requirements for various four-year colleges and universities.
Modern office procedures, methods and computer equipment.
Business letter writing and report preparation.
Principles and procedures of record-keeping.
Basic arithmetic.

ABILITY TO
Perform arithmetic calculations quickly and accurately.
Maintain accurate student attendance and transcript records.
Operate microfilm and computer or data processing equipment used in maintaining office files.
Respond to requests and inquiries from faculty, staff and students.
Evaluate student records for graduation and transfer requirements.
Calculate grade point averages quickly and accurately.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.

Important Instructions & Additional Information

Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open and are posted until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point.

Completed applications must include the following.

Completed online application for employment
Current resume
Letter of interest (cover letter)
List of 5 (five) professional references (entered in online application)
Copy of legible transcripts (if required for the position)

It is the applicant's responsibility to redact or remove any personally identifiable information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, photos, etc.

International or Foreign Degrees

Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)

Discrimination Free Work Environment

Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.

The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.

See our Discrimination-Free Work Environment webpage for more information.

Work Authorization

Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

E-Verify

The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.

Helpful Links

Kern Community College District

Salary Schedules

Job Descriptions

Benefits

Faculty Minimum Qualifications/Equivalency Process

All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/5245298/admissions-records-technician-ii. Emails will not be accepted.