Job Details

Student Office Assistant - Civil Engineering Department

Position Number: 6971613
Location: Santa Clara, CA
Position Type: Secretary and Administrative Assistants

Student Office Assistant - Civil Engineering Department

Position Title:
Student Office Assistant - Civil Engineering Department

Position Type:
Student (Fixed Term)

Hiring Range:

$18.20/hour

Pay Frequency:
Hourly
Specific Duties:

a. Provide support to the Department Manager and faculty.
b. Perform basic word processing and data entry tasks.
c. Make copies, prepare copy service requests, and run campus errands.
d. Handle in-person inquiries from students and visitors, directing complex questions to the appropriate individuals.
e. Assist with reimbursements, invoices, and expenditure tracking.
f. Help prepare materials and handle set-up/clean-up for department meetings and events.
g. Assist with room reservation requests.
h. Maintain and update content for the Civil Engineering Department website.
i. Manage office inventory and departmental supply orders.
j. Handle mailroom packages.

Qualifications:

- Proficiency in basic office and computer skills, including Microsoft Word and Excel.

- Strong attention to detail with both information and tasks.

- Ability to work effectively with a diverse population of students, staff, and faculty.

- Capacity to thrive in a stimulating, flexible, and fast-paced work environment.

- Consistent and punctual attendance.

- Ability to maintain confidentiality.

Note: Due to the sensitive nature of the position, only non-engineering applicants will be considered.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-5750.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Student-Office-Assistant---Civil-Engineering-Department_R6592-1