Job Details

Program and Admin Specialist - Pathology

Position Number: 6883560
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Program and Admin Specialist - Pathology

Job Summary

The Department of Pathology has an immediate opening for an Office Administrator to coordinate aspects of the daily office environment, and to provide primary support for a collaborative initiative called the Mountain West Microbiome Alliance, or MoWMA.

Responsibilities include office maintenance, ordering office supplies, and processing financial transactions. Coordinates office equipment maintenance and initiates facility repair requests with building management and/or outside vendors. Works closely with department faculty on coordination of engagement initiatives including planning and logistics of special events. Coordinates and schedules internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities access, maintenance, supply management, and various back office functions.

This position also plays a key role in driving the MoWMA initiative between the University of Utah and partner universities. As the primary support for the program, you will help bring faculty together by coordinating monthly seminars, annual offsite meetings, and specialized training events. You'll manage weekly video collaboration sessions and provide essential logistical and administrative support to ensure smooth operations. This is an opportunity to contribute to a dynamic, cross-institutional effort that fosters innovation, knowledge sharing, and impactful partnerships. Ideal for someone passionate about advancing academic collaboration and eager to grow professionally in a highly collaborative environment.

Learn about the great benefits of working for the University of Utah here.

The department may choose to hire at Job Level II, III, or IV, based on business need and budget.

Responsibilities
RESPONSIBILITIES

Process financial transactions.
Support Faculty in the Clinical Pathology Division.
Support Research Faculty in a collaborative initiative.
Plan and coordinate special events.
Serve as the primary support for a collaborative initiative between the University of Utah and partner universities.
Coordinate and manage monthly seminars, annual offsite collaboration meetings, and occasional training events.
Organize and facilitate weekly video collaboration sessions.
Provide comprehensive logistical and administrative support for all initiative-related activities.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences
PREFERENCES

Knowledge of University of Utah financial systems.
Experience in Event Coordination.
Strong organizational skills to manage multiple activities and deadlines.
Excellent written and verbal communication for interacting with faculty and partner institutions.
Comfortable with video conferencing platforms (e.g., Zoom, Teams) and basic office software (Word, Excel, PowerPoint).
Ability to anticipate needs and resolve logistical challenges quickly.
Skilled at working with teams across institutions.
Familiarity with academic environments and faculty support.
Ensures accuracy in scheduling, documentation, and event logistics.
Can handle changing priorities and occasional travel for offsite meetings.
Professional and responsive in supporting faculty and stakeholders.

Special Instructions
Interview process includes brief Reading Comprehension and Excel Skills tests.

Requisition Number: PRN44128B
Full Time or Part Time? Full Time
Work Schedule Summary: This is an onsite position at Huntsman Cancer Research North. Monday - Friday, 8am - 5pm. 40 hours per week.
Department: 00247 - Pathology
Location: Campus
Pay Rate Range: 24,722 - 77,167
Close Date: 4/27/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/195537