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Admin Support III - Digital Transformation

Position Number: 4659656
Location: Orem, UT
Position Type: Business and Financial Management

Admin Support III - Digital Transformation

Salary: $18.21 - $22.76 Hourly
Job Type: Part-Time Staff
Job Number: FY2401722
Closing: 10/13/2023 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Digital Transformation/CIO

Position Announcement
Utah Valley University is seeking a part-time Admin Support III in Digital Transformation! Working under general supervision, performs the day-to-day operational duties of the office. Performs difficult and confidential secretarial duties, including composing routine correspondence, maintaining records, gathering information requiring a knowledge of policies and/or procedures of both assigned and work-related areas. Provides support for the Digital Transformation division.

Summary of Responsibilities

Performs confidential administrative support duties, including composing routine correspondence, documenting meeting minutes, and preparing budget reports. Reviews and edits a variety of documents, including email, forms, and electronic processing, among others. Assists the Digital Transformation (Dx) division with departmental and university services such as event planning and scheduling, meeting coordination and scheduling, and travel coordination and purchasing. Handles walk-ins, incoming calls, department mail and deliveries.
Coordinates the preparation and submission of reports. Coordinates department financial activities, including timecards, ePAFs, eSAFs, and new hire advertising, interviews, and paperwork, requisitions, purchase orders, index tracking and reconciliations, budget balances, etc. Maintains inventory of office equipment and supplies. Handles other office duties as needed.
Establishes, updates, and maintains files, inventories, ordering, receiving, billing, monitoring, and reconciling expenditures. Provides basic support on academic systems managed by the department for faculty and staff. Manages the updating and auditing of content on department web pages.

Minimum Qualifications
Graduation from an accredited institution with a bachelor's; OR, an associate's degree and two years of experience related to the summary of duties; OR, any combination of education and/or experience totaling four years.

Knowledge, Skill, and Abilities

Knowledge of supplies, equipment, and/or services ordering and inventory control.
Knowledge of basic finance, accounting, and budgeting.
Knowledge of office management principles and procedures.
Skills in office methods, techniques, practices, and procedures.
Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, and databases.
Skills in problem-solving.
Skills in interpersonal communication.
Skills in record management.
Ability to perform a variety of administrative support duties with general supervision.
Ability to follow verbal and written procedures and instructions.
Ability to communicate effectively, both verbally and in writing.
Ability to meet and work with people of diverse backgrounds.
Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
Ability to work independently on a multi-task level, prioritize and follow projects through to successful completion.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4228756/admin-support-iii-digital-transformation

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