Job Details

  • Position Number: 1391133
  • Location: Visalia, CA
  • Position Type: Secretary and Administrative Assistants

Data Steward

Salary: $67,848.00 - $90,912.00 Annually
Job Type: Classified - Full-time
Job Number: 5757-c-02/19
Closing: 3/1/2019 11:59 PM Pacific
Location: Visalia, CA
Department: Administrative Services

General Description
Under the supervision and direction of the Vice President of Administrative Services or designee, performs a wide variety of data integrity functions that clean and maintain data definitions and hierarchy support the District's mission. The Data Steward will also work closely with Technology Services, the Office of Research, Planning and Institutional Effectiveness, and Senior Management as relating to various data reports, assessment/planning software, and validating data quality and consistency. This position is responsible for reviewing the, standards, and best practices, including the development of business-oriented data definitions and other metadata. This position requires a unique combination of business, database/reporting technology, and analytical and interpersonal skills.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties
Job duties of the Data Steward include:
  • Coordinate District data stewardship, and data governance, to ensure the integrity of District data and data/information reported to District constituents and the Chancellor's Office.
  • Support data stewardship processes at the District, coordinating these issues across subject areas, organizations, reporting platforms, administrative systems, and databases.
  • Provide support and coordination for Management Information Systems (MIS) reporting, including various state required reporting for student equity, student achievement and success, and disproportionately impacted student groups.
  • Support and audit the accuracy of all funding related metrics as reported to the Chancellor's Office; improve software reporting systems and processes, and ensure the accuracy and uniformity of various data reports.
  • Audit the accuracy and integrity of data reported to data management systems and reports; take the initiative in data management processes, structures, training, documentation, and other resources.
  • Identify and pursue opportunities for improving institutional data quality, integration, and consistency.
  • Audit District data and reporting for quality, consistency, and accuracy by working with end users to ensure the accuracy of data collection.
  • Oversee and provide support, administration, and coordination for learning assessment and planning management system software; provide access for all parties, track the accuracy of data and information on units and courses, run reports, including outcomes; provide extraction and analysis of program review data; and train various colleagues and constituents on program review and planning software.
  • Actively participate in enrollment management plans and efforts; assist with the improvement of attendance reporting processes; ensure the accuracy of enrollment and attendance reporting.
  • Improve software reporting systems and processes to regularly improve data quality, integrity, and consistency.
  • Help identify data quality issues and work closely with appropriate offices/departments and district employees to resolve those issues.
  • Help improve data elements standardization and use to improve accurate, useful, timely, and accessible data.
  • Help identify and implement proper data validation procedures.
  • Help maintain metadata and data definitions for end-users and other constituents.
  • Provide support and training for data end-users and district employees, as needed.
  • Communicate effectively with appropriate internal and external users regarding the compilation, collection, and interpretation of data available.
  • Develop and implement best practices for creating and maintaining documentation and records for data generated at the District.
  • Help create, update, and maintain information publications and documents, such as guidebooks, manuals, and handbooks.
  • Participate and serve on committees and workgroups as assigned.
  • Create end-user reports for program analysis and improvement.
  • Conduct special projects and perform other related duties as assigned.

Minimum Qualifications (Education & Experience):
  • Bachelor's degree from an accredited college or university with major course work in computer sciences, management information systems, business administration, economics, sociology, statistics, educational psychology, education research, engineering, information technology or a related field and
  • Two years of increasingly responsible experience in the collection, analysis, reporting, and presentation of data

Working Conditions:
  • Office environment.

Physical Abilities
  • Ability to hear and speak to communicate with students/public.
  • Ability to see to read documents.
  • Ability to sit and stand for extended period of time.

Knowledge and Abilities
The hiring committee is seeking evidence of the following:

Knowledge of:
  • Research, assessment and evaluation theory, design, methodology, survey sampling, and analytical techniques.
  • Education trends, practices, and policies, specifically as they pertain to community colleges
  • Data collection and coding
  • Technical report writing
  • Research and analytical software applications and tools for data extraction and analysis, data management, spreadsheet, presentation, graphics, and word processing software applications (such as Banner, SQL, Crystal Reports, SPSS [Statistical Package Social Science], Access and Microsoft Word, Excel, Outlook, PowerPoint, etc.)
  • Qualitative and quantitative data analyses techniques.
  • Oral and written communication skills, including correct English usage, grammar, spelling, punctuation, and vocabulary.
  • Interpersonal skills using tact, patience, and courtesy.
  • Modern office practices, procedures and equipment, including modern office technology.

Ability to:
  • Demonstrate evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of college students, staff and the community.
  • Read, analyze and interpret policy documents/reports.
  • Communicate effectively both orally and in writing.
  • Establish and maintain cooperative and effective working relationships/partnerships with others
  • Conduct research, collect, compile, assemble and report a variety of data and information used for analysis of institutional planning issues, decision-making, trend monitoring, reports, and publications.
  • Perform appropriate data analyses (both quantitative and qualitative) and interpret results and findings.
  • Review and verify input and output data to assure accuracy and efficiency, effectiveness and validity.
  • Gather, validate, and interpret data from a wide variety of sources, including literature and online/Internet searches.
  • Establish priorities, plan, and organize a variety of work assignments.
  • Work accurately and independently with minimal supervision while meeting schedules and timelines.
  • Establish and maintain comprehensive and accurate files and records, prepare concise and complete reports.
  • Maintain confidentiality when dealing with sensitive and privileged material and information.
  • Learn new ideas, procedures, processes, and computer software quickly and independently.
  • Show willingness to participate in cross-training activities; ability to learn quickly and retain new information.

Application Procedure

To be considered for this position, applicants must submit:
  • An online job application.
  • Letter of interest which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
  • Resume
  • Unofficial copies of transcripts of college/university work. Official transcripts are required for employment.
  • Two letters of recommendation

Full-time classified employees enjoy a number of benefits while working at the College of the Sequoias. These benefits include:

01 Do you possess: Bachelor's degree from an accredited college or university with major course work in computer sciences, management information systems, business administration, economics, sociology, statistics, educational psychology, education research, engineering, information technology or a related field
  • Yes
  • No
02 Do you have: Two years of increasingly responsible experience in the collection, analysis, reporting, and presentation of data.
  • Yes
  • No

Required Question

To apply, visit

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER: The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

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