Job Details

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University of Michigan
  • Position Number: 1498053
  • Location: Ann Arbor, MI
  • Position Type: Secretary and Administrative Assistants


Administrative Assistant Senior


Job Opening ID: 173752
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: College Of Lsa
Department: LSA Ecology & Evolutionary Bio
Posting Begin/End Date: 6/10/2019 6/24/2019
Salary: $50,000.00 $53,500.00
Paid Time Off:
Career Interest: Administration

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Responsibilities*
Coordinate weekly EEB and MCDB seminar series. Provide staff support for departmental seminar committee; arrange travel, hosting, seminar arrangements and itinerary for speakers; process online travel and hosting reports for reimbursement; process forms to obtain speaker honorarium; assist with event advertising via posters and website updates.

Work with symposium committees to organize and oversee the logistics of two annual symposia, communicate with invited speakers (10-25) and set up itineraries, oversee the symposia venues and audio visual equipment; handle travel arrangements and accommodations for invited speakers, arrange transportation to/from airport, coordinate speaker reimbursements. Process honorariums. Update symposia website and process registrations.

General Office Support - provide general office support for EEB, MCDB, Museum of Paleontology, UMBS, LSA Business Office, LSA HR, Natural History Museum. Respond to telephone, email, and walk-in inquiries for 600+ building occupants and route to the appropriate person or location as needed; assist faculty, staff, and students regarding office procedures; organize and maintain administrative files, financial reports, and shipping forms. Organize, monitor and order office supplies for general office use, EEB and MCDB departments, and shared kitchens, copiers, and classrooms in BSB. Gather and prepare information for department phone directory, maintain various email groups; reconcile monthly credit card statement. Book conference rooms (11) and shared classroom, coordinate training and maintenance for 6 bizhub units in the building. Maintain mailboxes for building.

Provide administrative support to Chair, faculty, students, and administrator in EEB, prepare and distribute agendas, minutes, and materials for meetings and seminars; schedule and finalize travel and hosting arrangements for faculty and students; schedule and organize meetings. Provide staff support to various departmental committees, including faculty search committee(s). Act as liaison between Shared Services staff and department member for reimbursements. Act as backup to EEB Executive Secretary. Serve as point of contact for visitors, outside inquiries, vendors, deliveries, and mail service.

Required Qualifications*
Three to five years of progressive administrative experience. Able to establish priorities, multitask and meet deadlines. Strong communication skills, including vocabulary, spelling, punctuation, and grammar required. Excellent time management and organizational skills are necessary. Strong customer service skills are necessary; ability to work effectively, independently and within a team environment. Must be proficient in Microsoft Office applications.

Additional Information
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College's Guiding Principles, and sustain the excellence of LSA.

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA's Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.


To apply, visit http://careers.umich.edu/job_detail/173752/administrative_assistant_senior





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