Job Details

Scheduling & Curriculum Coordinator

Position Number: 9716486
Location: Boulder, United States
Position Type: Registrars

Scheduling & Curriculum Coordinator

Requisition Number: 73671
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 04-Aug-2026
Date Posted:

Job Summary

The Office of the Registrar at CU Boulder invites applications for a Scheduling & Curriculum Coordinator! This position oversees and assists departments with their class schedule build out each semester along with other class-related processes. This position also assists with preparing class schedules each semester, including reviewing and updating data to reflect class changes, and completes work with a high degree of detail orientation and accuracy.

This role determines appropriate usage for the scheduling of classroom space for academic purposes, including specialized assignments for defined groups of classes, and trains and advises department scheduling liaisons on all phases of their work with the semester class schedule. The position requires a high level of communication and collaboration with departmental scheduling liaisons and other campus partners, and knowledge and expertise of the data structure in Campus Solutions, 25Live, CLSS, and CIM for Courses.

This position reviews and processes reservation requests for evening and midterm exams, final exams, summer academic programs, one-time academic-related reservations, and coordinates with other constituents on room requests. The position also analyzes information in Course Inventory Management (CIM) for Courses, makes appropriate course updates when applicable, and advises on course data impacts to class sections.

This position requires a commitment to the work team and to a culture of information sharing and collaboration, and someone who is a self-starter with the ability to work independently and proactively.

This position requires knowledge and application of course structure, as well as interpretation and application of Boulder campus academic and administrative policies, regulations regarding relevant state, accreditation and institutional policies, higher education practices, academic instruction guidance, academic class and room scheduling practices, and particular needs or constraints specific to specialized needs.

This position may be required to work outside of the regular university business hours at times.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Office of the Registrar, in support of the educational mission of CU Boulder, ensures the integrity and security of academic records and provides enrollment and academic support through innovative systems and outstanding service to students and other partners.

We demonstrate leadership, excellence and integrity in all we do to improve the academic experience for CU Boulder students and other collaborators through ongoing innovation, collaboration, inclusiveness and quality service.

What Your Key Responsibilities Will Be

Class Scheduling:

Represents the Academic Scheduling unit of the Office of the Registrar on a range of complex scheduling, operational, and administrative issues related to academic course offerings.
Works with constituents to support scheduling processes and accurate class set up.
Provides enhanced guidance for specialized needs related to program support, pedagogical requirements, and campus initiatives.
Develops a clear understanding of technology requirements and other specialized space needs to ensure effective assignment of classroom spaces. Maximizes space utilization and ensures compliance with space policies.
Makes appropriate updates to class sections and instructs liaisons on their work.
Provides initial overall training and ongoing guidance to the academic department liaisons. Answers liaison questions and initiates deeper investigation to find answers to uncommon requests.
Answers Academic Scheduling e-mail, responds to requests and questions related to general course and class inquiries within stated service level agreements.

Technical Assistance:

Provides technical assistance and guidance to academic departments and deans in the development of a comprehensive schedule of classes in Campus Solutions for fall, spring, and summer semesters.
Develops expertise with CLSS scheduling tool, and Curriculum Management pages in Campus Solutions. Trains and advises users and troubleshoots applications.
Develops expertise with Course Inventory Management (CIM) for Courses and Campus Solutions Course Catalog, makes appropriate course updates when applicable, uses knowledge of course data to answer inquiries, and troubleshoot class issues.
Reviews scheduling summaries, time conflict reports, error and clean up reports, and space utilization reports to address class schedule issues.
Runs queries, compiles data, and prepares reports using filters and searches in various applications to answer questions and address report requests.
Updates internal procedural documentation, external documentation, training materials, and scheduling forms.
Collects internal scheduling data and data from other units to identify potential areas for improvement.

Academic Event Scheduling:

Works closely with units across campus including department administrators, scheduling liaisons, OIT, CU Events Planning, special programs, and building managers to schedule and report on academic-related reservations.
Develops expertise with 25Live application to use for scheduling a variety of reservation requests for academic departments, including complex, multi-day, or time variable reservations.
Understands scheduling parameters, policies and procedures, and advises departments on their requests accordingly.
Maintains data within the 25Live application and ensures accuracy of space, organization, and contact data.
Develops proficiency with 25Live reporting tools to answer a variety of inquiries.
Collaborates with CU Events Planning on event requests, integration of data across scheduling systems, and scheduling practices.

Back up to the Assistant Registrar:

Analyzes course and class changes requested by colleges by examining their correctness within the framework of policies, best practices, and application requirements.
Provides coverage for the unit to constituents and represents the unit at various meetings and committees.
Responds to Academic Scheduling e-mail, represents the unit when responding to requests and questions.
Participates in office-wide initiatives.
Completes other duties as assigned.

Professional Development:

Responsible for continued education with scheduling applications and student information systems to support scheduling processes.

What You Should Know

Working in-office required weekly.

What We Can Offer

The annual hiring range for this full-time position is $60,000 - $62,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be effective. Be impactful. Be Boulder.

What We Require

1 year of experience with Campus Solutions or another student information system.

What You Will Need

High standards of integrity, professionalism, and personal responsibility.
Ability to work independently as well as collaboratively with a team.
High level of accuracy and detail orientation.
Strong interpersonal and organizational skills.
Clear and effective verbal and written communication skills.
Excellent problem solving, analytic, and creative thinking skills.
Dedication to continuous learning to provide superior troubleshooting and support.
Proven ability to prioritize, complete, and deliver projects on time.
Experience using scheduling software (such as 25Live, Event Management System (EMS), or equivalent).
Proficient with MS Office (Excel, Word, PowerPoint, Outlook) and Google Drive Docs, Sheets, Slides, and Forms.
Desire to work on-site in a highly collaborative environment.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by August 4th, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Scheduling-Curriculum-Coordinator/73671