Job Details

Pre-Award Coordinator - 2 Positions Available

Position Number: 7302926
Location: Albany, NY
Position Type: Sponsored Programs, Grants, and Contracts

Pre-Award Coordinator - 2 Positions Available

Category: Sponsored Funds Administrators
Department: Sponsored Programs
Locations: Albany, NY
Type: Full-time
Position ID: 202216

Location: Albany, NY Category: Sponsored Funds Administrators Job Type: Full-time Posted On: Mon Jul 6 2026 Job Description:
Position Summary

The Grant Coordinator, Pre-award is responsible for supporting the preparation, coordination, and development of research proposals, ensuring compliance with sponsor guidelines, institutional policies, and funding requirements. This role serves as a primary resource for Principal Investigators (PIs) and research administration staff, collaborating closely with SUNY faculty and Research Foundation staff to facilitate successful proposal submissions.

Key Responsibilities

Funding Opportunity Review: Analyze grant funding opportunities to understand sponsor terms and policies and identify any limitations
Proposal Preparation and Submission:
- Compile required institutional documentation
- Ensure proposals align with sponsor requirements
- Assist in the processing of proposal revisions and award modifications
Timeline Management: Track and manage proposal submission timelines to meet internal and external deadlines
Budget Development: Participate in the budget development process, assisting PIs with financial planning and ensuring compliance
Communication with PIs and staff from multiple SUNY campuses: Serve as a key liaison, providing guidance and support throughout the proposal development process
Proposal Documentation: Maintain records of proposal submissions, approvals, and sponsor communication
Data Entry & PACS System Management: Enter and monitor data within the Pre-Award and Compliance System (PACS), including:
- Grant proposal details
- Proposal and award workflow management
- PI eligibility confirmation
Electronic Document Management: Organize and maintain files in a shared network drive and all related business systems
Institutional Approvals: Ensure all necessary institutional approvals are obtained before submission
Compliance & Submission Process: Understand and manage electronic submission processes for various funding agencies
Subrecipient Coordination: Assist with Subrecipient budget development and collect necessary documentation
Collaboration with Post-Award Team: Maintain strong working relationships with the post-award team to ensure smooth transitions from pre-award to post-award activities
Workflow and Process Improvement: Contribute to process enhancements and identify opportunities for increased efficiency.
PI Handbook Development: Assist in the ongoing improvement and maintenance of the PI Handbook to ensure clarity and accuracy of research administration policies and procedures.

This position offers 100% remote work for candidates located outside the area, and a hybrid work arrangement for those based locally

Salary Range: $62,000 - $65,000

Job Requirements:
Qualifications

Education & Experience

Bachelor's degree in a related field and 2-5 years of related experience in grants development/ management, preferably Pre-Award or equivalent combination of education and experience

Skills and Competencies

Excellent communication skills with a supportive approach in all levels of correspondence
Ability to work independently under general directions
Strong attention to detail and organizational skills
Self-starter with the ability to manage multiple projects simultaneously in a deadline-driven environment
Ability to be flexible and adapt to a changing environment
Proficiency in Excel and comfort with online portals
Ability to interpret and apply complex RFPs and funding notices
Strong integrity, ethics, and commitment to confidentiality

Preferred Qualifications

Grant writing experience
Experience working in a university or research institution setting
Familiarity with federal and non-federal agencies and their submission processes
Experience with SUNY Research Foundation procedures and PACS systems

Additional Information:
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

To apply, visit http://rfsuny.interviewexchange.com/jobofferdetails.jsp?JOBID=202216