Job Details

Administrative / Office Services Management

Position Number: 7272219
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Administrative / Office Services Management

Job Summary

Direct/supervise administrative and department services on the Provider Support Team in the Department of OBGYN. Lead staff and delegate duties which may include meeting planning/facilitation, accounting support, payroll, training, small projects, and various back office' functions. Implement procedures and policies while overseeing and ensuring the efficiency of team operations. Organize and schedule meetings and appointments.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Essential Functions

Field and answer team member questions about scheduling/message management/Epic/Qgenda.
Lead out on basic projects related to patient scheduling and templates under manager's direction.
Help facilitate refresher trainings and team huddles with the OBGYN Provider Support Team.
Help with new hire onboarding and training.
Build and maintain tip sheets and workflows for the OBGYN Provider Support Team.
Manage team time off requests/UKG timecard work. Help with coverage planning across the team for time off.
Manage P-Card approvals that come through Concur for purchases the administrative team members have made.
More duties TBD

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Team Culture

Supports a transparent and supportive work environment.
Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible
Communicates problems, issues and frustrations to supervisor and OB/WCSL Leadership

University of Utah Health Benefits Package University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits.
Supervisor, Administrative / Office Services Management Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.This is a Supervisor-Level position in the Management track.Job Code: M22711Grade: M13

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Supervisor, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

Strong attention to detail with a focus on standardization and consistency
Demonstrated ability to stay organized and focused in a fast-paced environment
Comfortable collaborating across divisions and teams
Prior experience in leading out on projects, initiatives, etc.
Strong interpersonal skills with the ability to communicate clearly and professionally

Special Instructions

Requisition Number: PRN45488B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 8:00am to 5:00pm. Some earlier mornings and later evenings may be required.
Department: 00933 - OB/GYN Clinical
Location: Campus
Pay Rate Range: 39,950 - 65,950
Close Date: 8/26/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/204278