Job Details

UMC Event Setup Lead

Position Number: 7231372
Location: Boulder, CO
Position Type: Conference and Events Administration

UMC Event Setup Lead

Requisition Number: 72643
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 22-Jun-2026
Date Posted:

Job Summary

The University Memorial Center (UMC) at the University of Colorado, Boulder is seeking applications for a UMC Event Setup Lead position! This position provides lead support for the setup staff who provide event setup functions for the many lectures, meetings, banquets, and conferences that take place in the UMC. Setups are based on information provided by the CU Events Planning and Catering Office who work with clients to determine event and meeting setup needs. This role will lead the UMC setup team in the daily and annual cleaning of event and meeting spaces in the UMC, as well as offices and exterior spaces of the UMC. This includes supervision, training, and coaching for full time employees and student staff on event setup, cleaning and maintenance procedures, and safety in the workplace. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Division of Student Life consists of 36 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.
With more than 1.6 million visitors each year, the University Memorial Center (UMC) is a dynamic hub where community and engagement come to life. Known as the "heart of campus," the UMC buzzes with activity, welcoming thousands daily to dine, study, shop, bowl or play billiards at The Connection, or immerse in gaming at the Alienware Buffalo Esports and Gaming Lounge. We host numerous live events, meetings, and conferences for the CU Boulder campus and wider community in our various spaces, including the Glenn Miller Ballroom. As a workplace, the UMC offers a fast-paced, people-centered environment where every interaction contributes to campus life. Home to a wide range of student services and an active CU student government, we foster leadership, collaboration, and innovation among our staff and student employees. We celebrate diversity through food, art, music, and open exchange of ideas, cultivating belonging while supporting the campus spaces where expression and activism thrive. At the UMC, we are committed to student success and will work together to build human capacity focused on a culture of care for all.

What Your Key Responsibilities Will Be

Event Setup

Lead the setup team in providing timely and expected setup support per customer requests (through EMS, 7Pts, When to Work, and other software systems) in the ballroom, meeting rooms, and other event spaces throughout the UMC and various off-site locations.
Meeting and event spaces are routinely turned over several times during a shift and this position leads staff in the resetting and cleaning of spaces in preparation for the next event or meeting.
Lead staff in the daily cleaning, annual maintenance, and quality control of all event furniture, event and meeting spaces, offices, outdoor spaces, storage rooms, and other spaces as assigned throughout the UMC.
Lead team in the moving of furniture, office equipment, and other large items in support of the UMC and its operations. This may be in preparation for the arrival of new replacement furniture, capital projects, moving of offices and other program areas within the UMC.
Report damaged or broken equipment to the UMC Maintenance staff to initiate repairs.
Provide professional AV/PA backup support for the AV Team, providing conference-related AV services as needed.
Cleaning includes emptying waste and recycling receptacles, cleaning carpets, stripping and sealing of hard floors, window cleaning, washing walls, cleaning furniture, and other cleaning as assigned.
Work collaboratively and coordinate work flow with the UMC Morning Setup Lead, transitioning work assignments and projects to its team to complete.

Personnel Management

Trains new staff in all aspects of their job.
Schedule work assignments, forecasts division of labor/resources, monitors work completion, and ensures availability of necessary supplies and equipment.
Review time keeping systems to ensure employee time is recorded correctly and submitted weekly.
Assist AV & Setup Manager with full time staff and student employee evaluations, coaching sessions, trainings, and other duties as needed.
Participate in UMC leadership, planning, and staffing meetings and represents the UMC in Division meetings or committee work as needed and as appropriate.

Other Responsibilities

Operate University vehicles to acquire parts and supplies or to off-site event locations.
Represent the UMC Setup and AV Manager as needed at internal and external client meetings.
Serve as back-up administrator for the 7Points software system.

What You Should Know

This position operates University vehicles and requires a valid Driver's License in good standing.
The anticipated schedule for this position will be from Tuesday - Saturday during the evening shift (12:30pm - 9:00pm), however may be required to work the morning shift (6:00am - 2:30pm), to be determined by department need and event schedule
Shift Differential Available:

Second shift differential is 7.5% (Shall be paid for all hours worked when half or more of the scheduled work hours fall between 4pm and 11pm, Monday through Thursday).
Third shift differential is 14% (Shall be paid for all hours worked when half or more of the scheduled work hours fall between 11pm - 6am, Monday through Friday).
Weekend shift-differential is 20% (Shall be paid for all hours worked when half or more of the scheduled work hours fall between 4pm - 6am, Friday through Monday).
If hours are evenly split between shifts, the higher shift differential rate applies to all hours worked during the shift.

What We Can Offer

The annual salary for this full-time position is $43,887.
Our outstanding benefits include:

Paid days off: 22 vacation days, 15 sick leave days, and 11 holidays per year.
Access to medical, vision, dental and life insurance.
Tuition reimbursement.
A 10% employer contribution retirement plan.
EcoPass for free RTD rides.
Opportunity for career growth within the division of student life and the CU Boulder campus!

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be collaborative. Be inclusive. Be Boulder.

What We Require

One year experience performing setups in a large event center, hotel, theatre, or other venue with multiple event spaces.

What You Will Need

Ability to work independently and in a team environment.
Ability to anticipate, troubleshoot, and solve problems in a fast-pace work environment.
Excellent computer skills and an ability to learn multiple event management scheduling software platforms.
Excellent customer service skills with an ability to communicate in a professional manner both in writing and in person.
Some experience in Audio Visual event production including equipment setup and troubleshooting.

Special Instructions

To apply, please submit the following materials:

A current resume.
Optional: A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by June 22, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/UMC-Event-Setup-Lead/72643