Job Details

AD for Contract & Project Mgmt

Position Number: 7129228
Location: Salt Lake City, UT
Position Type: Facilities Management

AD for Contract & Project Mgmt

Job Summary

Facilities Management
The Assistant Director for Contract and Project Management manages department facilities projects of various scope and works with dining partners to assist in the maintenance and upkeep of facilities and equipment in various dining locations across campus. This position is responsible for financial management including working with the University Purchasing Department, University Construction Management, Auxiliaries Services and Campus Facilities to gather vendor and contractor bids and the awarding of contracts. This position is also responsible for the coordination of fiscal processing with the HDP Department of Budget and Finance. This position reports to the HDP Associate Director of Facilities and is the direct supervisor of the Facilities Data Analyst and Warehouse team.

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The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Primary Responsibilities

Planning
Utilize strategic plans for HDP and Dining, including Renewal and Replacement plan, Facility Condition Assessment, Dining Strategic plan, and student initiative requests to develop and maintain a project schedule.
Engage stakeholders in the project planning process, holding regular meetings for projects.
Assist in the review of plan and specifications for construction and remodeling projects.
Compile documentation and records of projects for statistical and historical purposes.
Administrate the CMMS for the facilities.
Track and maintain the Capital Inventory for HDP and Dining.
Work with vendors/contractors to ensure that work is completed to specifications
Supervise daily operations within the warehouse to ensure Standard Operating Procedures are being followed by staff.
Supervise the Facilities Data Analyst to ensure that Facilities related software are utilized properly to support the facilities department

Dining Facilities

Work with Maintenance and Dining partners to ensure equipment and the facilities are well maintained
Assist in the management and tracking of preventative maintenance on dining equipment
Supervise preventative maintenance of capital and non-capital equipment.

Financial

Develop documents that support the need for the project and to request approval for the project. This includes internal requests for funding as well as Renewal and Replacement requests.
Works with Accounts Payable and Construction Management to ensure that invoices are paid accurately, timely and recorded appropriately to various projects.
Work with vendors/contractors to ensure their billing meets the needs of Accounts Payable to complete the above expectation.
Reviews budgets for warehouse operations on a weekly basis.

Procurement

Work with Purchasing to provide materials and obtain bids for projects.
Scrutinize bids to ensure that materials match expectations and the costs are reasonable.

Communication

Communicate with department, ORL, campus, and contractors to provide an effective flow of information in regards to project elements.
Work with Communications team to provide notices to students of impacts, including updates for the department website on current projects.
Have an understanding of critical path dates where projects would have a negative impact on residents and/or summer conference guests. Communicate that information in the planning process and ongoing as needed to campus stakeholders.

Collaboration

Develop and maintain effective collaborative relationships with faculty, staff, and administration in order to collaborate on initiatives that impact Housing & Dining Programs as well as utilize the full potential of campus resources available on the university campus with special emphasis on the following: Auxiliary Services, University Guest House and Conference Services, Facilities Management, Construction Project Delivery, Space Planning, Campus Design & Construction, Office of Sustainability and Environmental Health & Safety.

Sustainability

Assist in the continuous integration of sustainable practices into Housing & Dining Programs and the student experience and integrating sustainable leading practices into projects.

Job Requirements

Good knowledge of the methods, materials, tools and equipment used in building, mechanical and electrical maintenance repair and construction activities.
Good knowledge of facility's policies, practices and standards
Ability to operate automated database work control programs from terminal stations and/or personal computers.
Good working experience with Computer Maintenance Management Software, Building Automation Systems and controls.
Working knowledge of appropriate plumbing and electrical code regulations.
Working knowledge of applicable fire and safety codes, regulations and standards.
Working knowledge of the principles of effective supervision.
Ability to train and supervise a group of employees.
Ability to use the tools, machines, equipment and materials of the building, electrical and mechanical trades.
Ability to read and interpret plans, technical manuals, diagrams, architectural blueprints and specifications used in the building, mechanical and electrical trades.
Ability plan and schedule work.
Ability to make standard arithmetic computations to size and locate various details of the work, and to calculate the quantity and cost of materials and labor required to complete a project.
Ability to understand and carry out written and oral instructions.
Ability to maintain reports and records.
Working knowledge of procurement processes and best practices.
Working knowledge of industry standard KPI's

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Manager, Facilities Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

A bachelor's degree in business, facilities management, and engineering or a related field or equivalency and 3-5 years of experience in the field.
Demonstrated ability to read blueprints and diagrams.
Experience working with various stakeholders in the planning and development of projects.
Human relations skills that support collaboration, integration of concerns from others, and moving to a resolution.
Estimating, budgeting and purchasing experience
Experience working in a diverse environment with diverse populations (students and staff)
Ability to navigate construction sites.

Preferred Qualifications

A master's degree in construction management, business administration or architecture.
Experience leading a University Housing facilities system.
Proven ability to utilize software programs in administrative management.
Valid Utah driver's license
Previous drafting experience with basic computer experience.

Special Instructions

Requisition Number: PRN44907B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday 8:00am to 5:00pm. During opening (mid-August) and closing periods (early-May), this person will need to support department efforts with possible weekend and evening coverage. Essential Personnel:This position is considered to be an essential personnel position for the department. As such, must be accessible and available in the event of emergencies or when needed to meet the ongoing missions of the University.
Department: 00307 - Housing
Location: Campus
Pay Rate Range: 75,000.00-82,000.00
Close Date: 8/1/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/201220