Job Details

PS Executive Assistant

Position Number: 7043868
Location: Salt Lake City, UT
Position Type: Executive Assistants

PS Executive Assistant

Job Summary

Provides direct administrative support for the Clinical Trials Director and Associate Director. This position also provides support for the Clinical Trials Leadership meetings and the department.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Responsibilities
DisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

Support Clinical Trials Office Director and Associate Directors of Operations. These Directors oversee an office of more than 150 full time employees conducting high impact intervention clinical trials and support more than 70 principal investigators that are medical providers.
Provides administrative assistance, calendaring, daily schedule management, projection and planning as well as oversight for key leadership meetings by way of set up, agendas, minutes for Clinical Trial executives.
Travel support for the Clinical Trials Director and Associate Director.
Maintains Clinical Trials staff lists, organization charts, staff meeting and overall operations directors require to run department.
Researches, analyzes and prepares administrative and statistical reports and documents.
Represents directors with internal and external facing entities and support all meetings as required.
May supervise the activities of support staff including planning and organizing the department workflow.
Clinical Trials Leadership special project support as needed.

Problem SolvingIncumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Incumbents in this position must use judgement and discretion when advising others of the executive's view on policies and other issues. This position initiates and has input in the hiring, firing and salary decisions of subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.
CommentsWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
The staff member must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit. The individual must demonstrate knowledge of the principles of life span growth and development and the ability to assess data regarding the patient's status and provide care as described in the department's policies and procedures manual.

Minimum Qualifications
Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN44597B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 01167 - HCI Clinical Trials Operations
Location: Campus
Pay Rate Range: 39300 to 72700
Close Date: 6/27/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/198372