Job Details

PS Executive Assistant

Position Number: 6885458
Location: Salt Lake City, UT
Position Type: Executive Assistants

PS Executive Assistant

Job Summary

The Cardiovascular Medicine Division at the University of Utah seeks an Executive Assistant to join our administrative team. The ideal candidate for this position will be a detail-oriented individual who enjoys working in a high-functioning and dynamic team, is eager to develop processes, demonstrates ownership of their responsibilities. All administrative roles in the Division exist to support our providers and facilitate their care for our patients, the education of our medical trainees, and the advancements created through our research.

This person will support the General Cardiology & Heart Failure Sections.

Work Schedule Summary: Monday - Friday 8am - 5pm, hybrid-dependent on departmental needs

As a patient-focused organization, the University of Utah Health Sciences exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. The Health Sciences Center seeks an individual who is committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality, and trust that are integral to our mission.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Responsibilities
Responsibilities:
1. Provides administrative support to section physicians and advanced practice clinicians by managing their calendars and meetings, making travel arrangements, purchasing/ordering supplies, submitting financial reimbursements, and various other administrative tasks.
2. Schedules and coordinates meetings for section team: creates agendas, takes meeting minutes as requested and distributes, and sends meeting reminders.
3. Assists with faculty recruitment by coordinating recruitment visits.
4. Assists with hiring Post-Doc Fellows for supported physicians as needed.
5. Tracks medical licensing and credentialing for supported physicians and clinicians; assists with renewing and submitting applications as needed.
6. Assist with closing and opening physicians and clinicians clinics.
7. Maintains physicians and clinicians discretionary funds.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

PROBLEM-SOLVING
Incumbents use independent judgment in resolving various problems involving faculty, staff, students, and the general public. They also use judgment and discretion when advising others of the executive's views on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN44123B
Full Time or Part Time? Full Time
Work Schedule Summary: Work Schedule Summary: Monday - Friday 8am - 5pm, hybrid-dependent on departmental needs.
Department: 00226 - Cardiology
Location: Campus
Pay Rate Range: 39300 to 72700
Close Date: 4/26/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/195559