Job Details

Donor Relations Specialist, Reporting and Stewardship

Position Number: 6874773
Location: Salt Lake City, UT
Position Type: Development and Fund Raising

Donor Relations Specialist, Reporting and Stewardship

Job Summary

University Advancement plays a vital role in advancing the University's mission by strengthening academic excellence, elevating healthcare, and enriching the broader community. As a nationally respected and continuously evolving division, we take pride in fostering strong donor relationships and delivering exceptional stewardship.
The Donor Relations Office is seeking a full-time Donor Relations Specialist who is detail-oriented, motivated, and committed to high-quality work. As an essential member of the Stewardship, Gift Agreements, and Recognition team, this position supports core functions related to fund reporting, project coordination, and accurate data management.
Key responsibilities include capturing, organizing, and auditing large sets of donor reporting data in Salesforce Ascend; ensuring data accuracy; and managing project timelines and deliverables. The Specialist will coordinate impact and fund reporting efforts initiated by the Donor Relations team, collaborating with campus partners and internal stakeholders to meet firm deadlines. The role may also support reporting projects initiated by campus units and executed in partnership with Donor Relations staff.
The Specialist is expected to maintain current knowledge of relevant compliance standards and University policies to ensure all stewardship activities align with institutional requirements and values.
This position reports to the Director of Donor Recognition and may provide additional assistance to Donor Relations colleagues as needed.

Responsibilities
Endowment Reporting:

Enforce a sophisticated matrix of audience tiers and deliverables to steward and cultivate university donors.

Lead project logistics for university endowment reporting, including managing large data sets, communicating with stakeholders, copyediting, and physical and digital report collation and personalization.

Data Capture, Entry, and Corrections:

Capture data related to donors, compliance, and reporting, and accurately enter it into the University's Advancement CRM, Salesforce Ascend.

Audit and correct data as necessary, ensuring the accuracy and completeness of constituent profiles, reporting records, and preferences.

Project Management:

Oversee other project timelines, deliverables, and team collaboration to ensure successful completion, leveraging Microsoft Outlook, Teams, Box, Asana, and other project management systems and software. Examples of other projects include principal donor reporting plans, mass communications, or system and process enhancements.

Monitor progress, schedule meetings, and address any issues that arise to keep projects on track.

Liaison and Customer Service Duties:

Outreach all fundraising areas to capture up-to-date donor and reporting data.

Develop instructions and tutorials as needed to guide fundraisers and team members on reporting and compliance practices.

Provide excellent customer service to campus partners by triaging, addressing, resolving, or redirecting compliance questions efficiently and effectively.

Maintain up-to-date knowledge of compliance regulations and university policies.

Minimum Qualifications

Bachelor's Degree or equivalent experience (One year of education is equivalent to two years of experience).

1-2 years of professional experience.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Demonstrated human relations and effective communication skills also required.

Preferences
Strong written and verbal communication skills are essential.

Must have proficiency in Microsoft Office Suite.

Experience using digital tools, such as Asana, Salesforce, and/or Airtable.

Skills related to marketing, communications, project management, operations management, and data entry/analytics are a plus.

Candidates with experience in college advancement, such as fundraising, alumni relations, donor stewardship, communications, or related areas that promote institutional growth and engagement, are preferred.

Special Instructions

Requisition Number: PRN44094B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday. 8am-5pm. Hybrid with some in-person work required.
Department: 00702 - Development Services
Location: Campus
Pay Rate Range: 50,000-56,000
Close Date: 4/23/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/195479