Job Details

Office Administrator

Position Number: 6871939
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Office Administrator

Job Summary

Handles administrative matters relating to the total functioning of an academic or administrative unit.
Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records.

Responsibilities
1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology.

2. Helps maintain employment record management system.

3. Submits, reviews and evaluates personnel action forms.

4. Makes budgetary recommendations and adjustments.

5. Writes and edits program related publications and promotional or educational materials.

6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.

7. May develop departmental procedures as needed.

8. Other department tasks as assigned.

Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials.

Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN44078B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00196 - Health & Kinesiology
Location: Campus
Pay Rate Range: 45,000-48,000 DOE
Close Date: 4/22/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/195298